Committee meeting 19/09/2024
Attended – Mitesh, Mak, Shakeel, Mahendra, Umesh J
Apologies - Anil
Started 7:30pm Finished 8:30pm
1. Voting by members – To be discussed at AGM
2. Masters 2024
- Mitesh to bring enough cash for prizes both on first day and overall masters prizes
- Shaggy to bring green star given to Masters’ winners
- Prizes for 1st day will be subsidised by Rubys as per normal monthly events, however unlike previous years, we will make day 2, 3 and 4 voluntary for prizes, with each member contributing £15 per day if they want to bet (£10 1st, 2nd 3rd and NTTPs) and (£5 6/6/6)
- Groupings for first 2 days will be done by Mak. Those who are previous Masters’ winners will go out in the first 2 groups
- Buggies – Menz will speak to proshop on day to see if we can reduce number of buggies if not needed on any given day. Those who have requested one will be allocated one to share
- Menz to find out if the course can provide chips and sandwiches after the round for our last round (Sunday) – to be collected from members once we know costs etc.
- Mitfair – We will be having 2 different betting events. One will be for overall Masters’ winner, which will change everyday depending on the outcomes of each round and a daily one for each round we play. Mitesh to send out Masters odds and Thursday round odds next week. Daily betting for days 2, 3 and 4 will be posted in the evening of the round before and you have until breakfast to place bets and pay.
3. Committee / Captain’s role – To be discussed at AGM
4. Masters 2025 – Society to pay £200 deposit to secure Turkey destination.
5. AGM – Date has been set for this year’s AGM Sunday 17th November starting at midday prompt whether you are early or late. The society will provide food on the day, but alcohol will not be supplied. All members to submit their questions to Mitesh via email. Invite for AGM will be going out in October after which you can raise your questions. Ther will be no AOBs on the day of the AGM.
6. October event – Mitesh to send email out ASAP due to quick turnaround after the Masters
7. Moj – has asked if he could attend dinner after our October event to see everyone (if health allows him to). The Committee has decided that his dinner cost will be subsidised by the society
Committee meeting 19/07/2024
Attended – Mitesh, Mak, Shakeel, Mahendra, Anil, Umesh J
Started 7:15pm Finished 10.30pm
1. Betting – It was raised that betting should be a fun activity and therefore we have changed our
betting procedure. Members can still bet a maximum of £50 on anyone they wish, however once a
player has accumulated £100 worth of bets on themselves, all bets will be closed on that particular
player. To be trialled at the July event
2. Tips – Treasurer to sort out tips. If treasurer not there, Vice-Captain will resume responsibility
3. Meal at Saras – It was noticed that members often leave before the main meal is served and most
are satisfied with starters. Therefore, for July, 5 starters will be given (choice of meat and veg) with
lamb/chicken biriyani for mains and dal for veg. Committee to check if this will impact price with
Saras
4. Groupings for events – We will try and accommodate buggy requests to the best of our ability
5. Masters Buggies – The groupings for the last 2 days will not change as it should be order of merit.
However, if it helps with buggies, members can check with Committee if they can move a max one
group up or down to accommodate buggies
6. 2025 courses and Masters venue – Menz will start looking at courses for next year and will also
give us 3 masters venues in time for AGM. Mitesh to send out vote on Biz WhatsApp group asking if
members want to vote for 4 days in UK (cost approx. £600) or 7 days abroad in Europe (cost approx.
£1k) with voting to close by Friday 26 th July
7. Deadlines – Committee have proposed that we have our deadline to register and pay 8 days
before events going forward as this helps with planning and numbers are known prior to the
Committee meeting (which usually takes place 7 days before the event)
8. Returning members – Returning Members can become a member if they pay the current pot at
the time of joining. If a member left due to disciplinary matters, the said member will be reminded
of his responsibilities and if repeated, will be excluded from the society permanently
AOB
9. Subsidy for masters – Those who are not playing in the masters are entitled to £25 subsidy.
However, this must be used as a credit against any of their costs this season
10. Masters – Menz to confirm if we get 1 in 12 or 1 in 16 free for the Masters. If it is 1 in 12, it
benefits the society that we try and get 2 more players and therefore Committee will consider
waiving the additional £50 for late entrance / payment as we must look at the best interests of the
society at times
11. England Golf app – All members to be on this app next season – to be discussed in AGM
12. Masters winnings – the 2 nd , 3 rd and 4 th day prizes will be determined by voluntary betting on
those days.
Committee meeting 19/07/2024
Attended – Mitesh, Mak, Shakeel, Mahendra, Anil, Umesh J
Started 7:15pm Finished 10.30pm
1. Betting – It was raised that betting should be a fun activity and therefore we have changed our betting procedure. Members can still bet a maximum of £50 on anyone they wish, however once a player has accumulated £100 worth of bets on themselves, all bets will be closed on that particular player. To be trialled at the July event
2. Tips – Treasurer to sort out tips. If treasurer not there, Vice-Captain will resume responsibility
3. Meal at Saras – It was noticed that members often leave before the main meal is served and most are satisfied with starters. Therefore, for July, 5 starters will be given (choice of meat and veg) with lamb/chicken biriyani for mains and dal for veg. Committee to check if this will impact price with Saras
4. Groupings for events – We will try and accommodate buggy requests to the best of our ability
5. Masters Buggies – The groupings for the last 2 days will not change as it should be order of merit. However, if it helps with buggies, members can check with Committee if they can move a max one group up or down to accommodate buggies
6. 2025 courses and Masters venue – Menz will start looking at courses for next year and will also give us 3 masters venues in time for AGM. Mitesh to send out vote on Biz WhatsApp group asking if members want to vote for 4 days in UK (cost approx. £600) or 7 days abroad in Europe (cost approx. £1k) with voting to close by Friday 26th July
7. Deadlines – Committee have proposed that we have our deadline to register and pay 8 days before events going forward as this helps with planning and numbers are known prior to the Committee meeting (which usually takes place 7 days before the event)
8. Returning members – Returning Members can become a member if they pay the current pot at the time of joining. If a member left due to disciplinary matters, the said member will be reminded of his responsibilities and if repeated, will be excluded from the society permanently
AOB
9. Subsidy for masters – Those who are not playing in the masters are entitled to £25 subsidy. However, this must be used as a credit against any of their costs this season
10. Masters – Menz to confirm if we get 1 in 12 or 1 in 16 free for the Masters. If it is 1 in 12, it benefits the society that we try and get 2 more players and therefore Committee will consider waiving the additional £50 for late entrance / payment as we must look at the best interests of the society at times
11. England Golf app – All members to be on this app next season – to be discussed in AGM
12. Masters winnings – the 2nd, 3rd and 4th day prizes will be determined by voluntary betting on those days
Committee meeting 14/06/2024
Attended – Mitesh, Mak, Shakeel, Mahendra, Anil, Umesh J
Started 7:15pm Finished 8.45pm
1. Gerrards Cross – No issues highlighted.
2. Ruby’s Winner’s Board – We have been approached by Rubys to remove the names on the wall.
We have 2 options, ask if Sara’s would be willing to take on the board or throw it out/give to
members if they want it.
Committee have asked Sara if she would take it on. She has said she will need to see size etc. and
then let us know.
3. Gerrards Cross 3 ball – Some consensus was that the 3-ball worked well at GX for timings etc. As
AGM item, the Committee will ask if we want to carry this forward for future events.
4. Coach for Masters – Menz is looking at costs of getting a self-drive minibus to and from St
Mellion. Cost for a 17-seater is approx. £75 per member assuming 13 members take this option.
Once we have final numbers, the Committee will put a vote on the Masters WhatsApp group to ask
if members prefer a minibus or to make their own way. Dependant on this, we will come up with
solutions. We will use some of the subsidy to pay for the minibus if you choose this option or not
dependent on no of people wanting to travel by this option.
5. Emails to be sent out in Bcc – Comms secretary accidently sent out invite for Silvermere without
Bcc, so some members replied to all, which meant members receiving unnecessary emails from
some of the other members.
6. Hole in one – Hole in one pot to continue. We will decide at AGM if there is a cap on this prize.
Currently at £1.3k.
7. Subsidy for Masters – Treasurer to work out subsidy after the Silvermere event considering the
full amount in the bank account at that given date.
8. No replies for events – If a member does not respond to an event invite, even with a “N” to
confirm they are not playing, they will not be allowed to play if they wish to join after the deadline.
However, if a member communicates, they cannot play, but suddenly they can play after the
deadline has passed, we will try accommodate them if we and the golf course can.
9. Uresh Charity Day – Committee are disappointed with this year’s turnout as it is a charity we
always attend and collect a lot of money for. The Committee has again decided to continue with
tradition and pay the charity £500 from our coffers. For those who wish to contribute further, please
speak to Uresh for bank details etc.
10. Groupings to accommodate buggies – Groupings for each round are randomly done by Mak and
does not consider buggy requests. Where we have limited number of buggies, Mak will
accommodate.
Committee meeting 10/05/2024
Attended – Mitesh, Mak, Shakeel, Mahendra, Anil
Apologies - Umesh J
Started 7:45pm Finished 9:30pm
1. 25th Anniversary coffers – We had surplus of £255 left from the Anniversary funds – proposal was passed by the Committee to give £10 off the masters to those 28 members who attended the anniversary tour and who will attend the masters.
2. Chiltern Forest – No issues highlighted.
3. Sara’s – Issue from last month on the cold food has now been resolved and we are confident it will not repeat. There was an error on both parties’ side. Going forward, starters will be served at 7.30pm on the dot with no exceptions.
4. Gerrards Cross update – Currently there are 21 members playing. Mitesh to send committee final numbers with choices after the deadline.
5. Masters – Mitesh to send out email/WhatsApp in early June to members for attendance and deposit payments of £150 (non-refundable) by end of June. Current costs are £570 pp for those sharing rooms in hotel, Menz to confirm surcharges on single rooms.
6. Uresh Charity day – WhatsApp voting has gone out for event, with deadline by end of May. Mitesh to send reminder a week before deadline.
7. Hats – Menz will bring hats to the Gerrards Cross event.
8. Groupings – No group changes will be made on the day going forward for all events.
9. Scorecards – Cards are not to be viewed by any member once they have been submitted.
10. Ambiguous Slope and Course ratings – To be left with handicap secretary to ascertain going forward.
11. Handicaps – Mak to send WhatsApp message regarding handicap updates next week with a view that members respond a week before the event latest.
Committee meeting 02/02/2024
Attended – Mitesh, Mak, Umesh J, Shakeel, Mahendra, Anil
Started 7:45pm Finished 10.00pm
1. Kitty Manager volunteers needed for the tour. 2 x volunteers Responsible for collecting money from all members prior to the round for the whole tour. Committee recommends Nipul and Paresh.
2. Betting. Committee suggests that 1500PHP (£21) per golf day is collected from all members and this will encompass Caddy tips, prize money (1st, 2nd and 3rd as well 6/6/6) and clubhouse tips.
750PHP (£10) – Caddy
500PHP (£7) – Prizes
200PHP (£3) – 6/6/6
50PHP (£1) – Clubhouse tips
Whilst we would like for all members to participate in the bettings, we cannot force anyone to bet, so those not wanting to bet on 6/6/6 for example, will pay 1300PHP instead of 1500PHP.
3. Fines. If member is late by 0-5 mins for the coach, 500PHP fine. If over 5 mins, member will need to make his own way to the course.
4. Society dinners. The society will pay for food only, drinks will be at member’s own expense. The proposed dates are 7th February in Cavite and 14th February in Angeles. Cost will be approx. 39,000PHP (£600)/dinner. If any surplus left over from 1st dinner, proposal is to include drinks on 14th February. Committee to look into venues and menus.
5. Caddy fees. Discussed in point 2. 750PHP (£12) will be given to each caddy. Anymore than this will be at member’s own discretion.
6. Hole in one. Only valid on the March Ruby’s day.
7. Extra golf on rest days. Currently we have 3 x rest days as per below. Those who want to play golf on these days must let Umesh know by 16th February latest.
- 8th February (where we will be travelling to Angeles from Cavite but there is a course on route where members can be dropped off, but they must make their own arrangements to travel back to Angeles Hotel)
- 12th February
- 15th February
8. March event will be held in Angeles (currently scheduled for 10th March), All members must bring their new season shirts to wear on this date and betting collection will be the same as all other days.
9. No show at golf day. If not informed to Committee by the time the groups are drawn (evening before the round), 1500PHP fine.
10. Groupings. Will be done day before, normally after the golf round on that day is complete.
11. Coach picks ups from Airport. Please refer to itinerary shared by Umesh on the WhatsApp group.
12. New WhatsApp group. To be created by Mitesh for information purposes only for the tour. Any pictures/banter should be posted on the 25th Anniversary group only.
13. Members’ assistance. We will need help from members for the scorecards. This will involve filling out the cards before the round and collection of cards after the round. Registration on the day will be done by Umesh J and Menz. Groupings to be done by Anil and Mak.
14. Handicaps. Mak to send WhatsApp message to all members about their HCs and whether we have the correct HCs on our Ruby’s websites. We would like all members to inform us by the meeting on the 9th February. Anil (in Mak’s absence) will read out all handicaps at the meeting so everyone is aware of what they will be playing off. WHS to be used throughout the tour. Observation rules will also apply on tour.
15. Subsidy for those not able to attend the March event. As a decision was made to hold the March event in Philly, the Committee decided it was not fair to those members not coming on the tour. Therefore, as a goodwill gesture, those said members will get one FREE CAT B round this season. The CAT B courses booked this season are:
- Chiltern Forest (April)
- Knebworth (August)
- Hertsmere (October)
If the member cannot play any of these rounds, their free round will be lost.
16. Formats. Many formats were suggested by members, and we took most on board and made an itinerary below which we hope all members are happy with.
CAVITE
Monday 4th March (Eagle Ridge) – 23 players. Competition will be Stableford.
Tuesday 5th March (Summit Point) – 24 players. Competition will be 7,5,3,1.
Wednesday 6th March (Eagle Ridge) – 23 players. Competition will be Strokeplay (medal).
Thursday 7th March (Puerto Azul) – 24 players. Competition will be “pick a partner” (names drawn from a hat) and prizes given for 1st, 2nd and 3rd based on Stapleford score
Friday 8th March – Rest day (travelling to Angeles)
ANGELES
Saturday 9th March (FA Korea) – 24 players. Competition will be 7,5,3,1.
Sunday 10th March (Mimosa Plus) – 28 players. This will be the March Ruby’s event.
Monday 11th March (Sun Valley) – 27 players. Competition will be Stableford.
Tuesday 12th March – Rest day
Wednesday 13th March (Luista) – 28 players. Competition will be Ryder Cup Fourball.
Thursday 14th March (Mimosa) – 28 players. Competition will be Ryder Cup Singles.
Friday 15th March – Rest day
Saturday 16th March – Travel home
Committee meeting 29/09/23
Attended – Mads, Mak, Umesh J, Ninks
Started 7:45pm Finished 9:45pm
1. Confirm last meeting - Confirmed
2. 25th Anniversary – message sent about deposit.
3. Course bookings for 2024 – Menz to arrange 2-3 Sundays, rest can be last Friday of each month, apart from Sep(3rd Friday) And October(1st or 2nd Friday/Sunday). Must include Chilterns and Gerrards Cross.
4. AGM – propose Sunday 26th November for AGM at Saras.
Meeting closed 9:45pm
Committee meeting Monday 11/09/23 Started at 19;45, ended 21:50hrs. Attending - UJ, SB,MJ,MP,MS,MN
Apologies from DJ,AM
1. Sponsored by Committee - teeing off first?
Due to members request to leave early, the committee will be teeing off later.
2. Ninx email - Timing
Mak to check the 2nd last group and the least group to establish the timing.
3. Viraj email - Food at Saras
This issue has already been sorted out.
4. Captains role on decision making. This issue has been withdrawn. The role of the vice captain will be debated on the coming AGM.
5. Deposits paid for Philly.
12 people confirmed paying the deposit.
6. Costs for Philly.
The itinerary will be published ASAP but definitely before the Chiltern Forest event. Confirmation and deposits to be paid by 30-09
7. Harri wants to choose the Veg menu for this month.
Harri to advise Umesh of his choices.
8. Groupings
Agreed
9. Raking bunkers
This will be raised at the captain’s briefing.
10. Coms from members.
This will be raised at the captain’s briefing. Comms with the committee will be discussed with the members.
AOB’s
No AOB’s
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Committee meeting - Monday 14/08/23. Started 19:45 Ends 21:45 Attending - SB, AM, MP & DJ 1. Confirm last meeting.
2024 shirts:
SB - Working on the logo.
MP - Est?d costs £20 per shirt. Committee to approve colour for our next meeting.
2. Bank account closed?
Will be closed by next event.
3. Welly boys later groups - Confirmed
4. Pinner boys sponsored month. Shaggy, Puggy, Nipul and Chunkey Confirmed
5. Simon, if playing, last group but he needs to pay for the round.- Not attending
6. Driving license for buggy users
Menz to post message on the Silvermere WhatsApp group to members who have requested a buggy. No license - No buggy. Club rules.
7. Philly costs? Confirm dates. Have we got all the information to publish? Deposit, how much and deadline. 10, 12 and 14 days.
1. Dates are 02-16 Mar 2024
2. Deposit of £250
3. Deposit to be paid by 10-09
4. Those wishing to attend 10 or 12 days, need to request costs.
5. Umari to post the itinerary on the anniversary WhatsApp.
6. Added everyone to a new Philly WhatsApp and delete those not coming. This way all the information is in one WhatsApp Already created.
7. Member questioned an error at last month?s presentation.
Members should notify the committee if they believe an error has been made soonest they realise, even during presentation.
8. Shirts. Need samples S, M, L, XL and XXL Whoever is providing the shirts for the society needs to provide samples so members can try for size.
This is only required once the supplier has been chosen.
11. Member requested to be in a selected 4 ball.
Requested groups are only open to sponsors.
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Committee meeting 21/07/23
Attended ? Mads, Mak, Shakeel, Umesh J, Anil, Ramesh
Started 7:45pm Finished 9:45pm
1. Confirm last meeting - Confirmed
2. July payments - WhatsApp message sent as payments not received from Box and LF.
3. 1st tee, breakfast and briefing - publish event timings and buggy costs with the groups in the Monthly event WhatsApp group.
4. Groups with Max group as sponsor ? confirmed by Max.
5. Poll for shirts. Colours and sizes - it was agreed that we will look to order 2 shirts, one for 25th Anniversary and one for the new 2024 season.
Members going on tour will contribute towards the 25th Anniversary shirt. Society to provide funds for new 2024 season shirt.
We will ask Ninks, viraj and Menz to provide quotes for the shirts.
Committee looking in to colours and logos for both shirts.
6. March 2024 event in Philly. Dates of the tour. - Itinerary will be published shortly asking for a deposit. Dates will be 2nd to 16th March 2024.
7. Prizes each day. £10 per player in sterling. £10 per person for overall winners. 1st 2nd & 3rd - to be decided on pre tour meeting.
8. Simon Doull. Speaker Knebworth ? Simon will attend the evening meal and may do a speech.
9. Score cards. Marking and swapping. - Captains speech to remind members they cannot mark each other?s cards. If there are 4 players, players should stand in a circle and pass the cards clockwise, not swap cards with the person standing opposite.
10. Website ? the current host has decided to shut down the platform. We need to move to another host. We received a few quotes, some over £2000. The committee decided to go with something similar to what we have at the moment at a much lower cost.
The committee to work together to download the current website data.
Captain to download all the pictures.
Mads to write instructions to download the rest of the data for committee members to download.
Mads to create and upload data to new site/platform.
12 closure of old account - Mitesh to do the required work for old Barclays account and then ask Umesh J to close the account.
Meeting closed 9:45pm
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Committee meeting 08/06/23
Attended : Mads, Mak, Shakeel, Menz, Umesh J, Mitesh, Sanjay LF
Started 7:45pm Finished 10pm
1. Confirm last meeting - Confirmed
2. Masters, can we learn anything:
Due to order of merit for Day3/4, we should order 2 extra buggy's for Day 3 / 4.
Master's organiser to be central point of contact for accommodation.
Try to Avoid hotel only venues.
3. Masters accounting:
We managed to get a refund for Uresh.
Umesh will send final xl to the committee by the end of next week.
4. Masters 2024:
Course to be played prior to booking. Dependent on which venue is chosen. If required, a 4 ball will be paid for by the society.
5. EGM to be posted.
Alternative options. Majority voted against going to Mauritius.
Alternative quotes need to be in by the end of June 23.
If there are more then 2 options, then after the first round of votes the top 2 will face a final vote.
6. Box email regarding shirts:
Membership fee does not include shirts. We have not had any new shirts since Box joined. We have tried but not been able to get the current shirts.
In future, when giving out new shirts, distribute shirts in sizes as ordered by the members. Also, look to order a few extra shirts for new members.
7. Pavenham + hotels:
Who's registered and send reminder of cut-off date.
Hotel bookings need to be confirmed by cop 12th. After that date you need to book your own accommodation - send email and WhatsApp on Biz group.
8. Postings on the Biz group. Raised by Mads
All posts on Biz group do not have to be posted by Mads. Committee members should post items relevant to the area they cover.
9. EG membership to obtain correct handicaps. July onwards?
Rejected, cannot be policed. Handicaps to be discussed at AGM.
10. YB. Unable to play this season:
To be reviewed at the end of the season
11. Payment to Girish:
Girish has been refunded what was due.
12. Accounts handover to Mitz:
By the next week.
13. July event email should be sent out now:
Rejected.
AoB:
New shirts raised by LF:
New shirts will be provided for the 25th anniversary next year.
Agm to vote on and decide if we renew shirts every 2 years.
Subsidy for 20th Anniversary raised by LF:
Those that didn?t go should get that subsidy added to the 25th Anniversary subsidy as we have all contributed equally to the fund.
It was pointed out that the fund is not equally contributed by all members.
As per the constitution and agreed at Agm, subsidy for those not attending is added to the Ruby?s pot and not given to those not attending.
If change is required, then needs to be raised and discussed at the AGM for the 25th Anniversary.
20th Anniversary funds have already been used/distributed as agreed at the AGM.
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Rubys committee meeting Thursday 11/05/23
Attending: Mads, Mak, Umesh, Shakeel, Menz, Anil
Meeting started 07:30pm, finished 10:30pm.
1.Reconfirm previous meeting-Confirmed
2. Masters details to be provided to members.
Captains briefing at 12.
Check in to your accommodation after golf.
Dinner 8:30pm in main restaurant.
Presentation details to be provided.
Publish rooming list next week.
Publish day 1&2 groups.
Each member will be given £20 to spend on ? whatever they want.
No water, alcohol or snacks will be provided by the society.
Girish late withdrawal was accommodated, and a partial refund was provided.
If no buggies allowed ask members to take their trolleys.
3. Mitz access to the bank account ? Mitz now has full access to bank account.
4. EGM re 25th anniversary location:
Provide details of costings for Mauritius and vote if we want to explore other options or not.
5. Uresh charity day.
Mads to send out June event invite incorporating Uresh?s charity day.
Need to know who is staying how many nights, who is playing the charity day.
Cost for overnight stay around £50 to £70 per night hotel.
Bbq at Uresh?s after the Ruby?s day on Saturday.
6.Madbrooks- for Masters, offer members to predict top 3 ? same as what we offer during the Majors.
Committee meeting 19/04/23
Attended ? Mads, Mak, Shakeel, Menz, Anil, Umesh J, Mitesh
Started 7:45pm Finished 10pm
Bank Account - New account opened at Metro Bank. Funds transferred from Barclays to Metro Bank. Umesh J, Shakeel and Mitsh will have access to the account.
Medical Certs ? those that require medical exemption will need to provide a medical certificate.
Masters ? no changes to the handicaps for events at the master?s except when we have more than one monthly event.
Rooming list discussed, to be published in the coming weeks.
Handicaps ? Handicap Sec open to adjusting handicaps based on evidence provided by members.
Penalty for not informing the Committee and not playing of your lowest handicap will be disqualification.
Northwood April Event ? no sponsors for this event.
Groupings discussed, to be published next week.
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Committee Meeting 17-03-23
Attending ? UJ, AM, MN, SB
Apologies ? MS, MJ, MP
Started ? 20:30..... Ended ? 22:30
Booking courses via OGC: Continue with the relationship.
Current membership: Any member not having renewed will be remove by 24-03 if no comms received.
Groupings:
Agreed with the groupings with priority to sponsor.
Current members in the Biz WhatsApp: As of 17-03 list is correct.
Buggies at Masters for any member not having booked a one: Committee will make a decision if the situation arises.
25th anniversary:
Provisionally, Second half of September 2024.
Options of 10, 12 and 14 days.
Based on sept 2023 the estimated costs would be
10 days £1,766
12 days £1,956
14 days £2,146
All inclusive and figures are based on this year (2023) costs.
Actual costs will be provided in due course.
Members will decide the numbers of days for the tour.
Subsidy, estimated at £500.
However, final figure will depend on the closing accounts of 2023 & value of the subsidy will be presented at the 2023 AGM.
25th anniversary + Shirts will be discussed at this year?s AGM
Treasurer transfer:
Due to Barclays inflexibility we?re looking into transferring the account to a new bank.
Use of buggies at Hanbury:
In the opinion of the Pro, it?s extremely unlikely that buggies will be permitted, Hanbury will decide on the day.
Those who requested a buggy will most likely end up with an electric trolly.
Please advise if you need one to be reserved.
We may, at best, obtain one buggy on medical grounds.
Handicap observation:
Any member who has concerns about their HC, please see Mak.
Committee meeting held Friday 20th Jan 2023.
Attending ? Anil, Madhu, Mak, Menz, Mitesh, Shakeel, Umesh J.
EGM - Mak and Anil confirm that Max and the others in his email who instigated the EGM are happy to have no further discussion and go straight to a vote. Mak to set up vote on Biz group by Sunday 22nd Jan. Members will have till the end of Jan to register their vote.
Manoj email for membership ? offer Manoj Social Exceptional Circumstances membership(£20) for one year only. He can pay guest fee if and when he wishes to play and play as a guest.
Doc email for membership ? Chairman and Treasurer will calculate joining fee for 2023 and inform the committee.
Masters ? all 29 attending have paid their deposit. Room for 3 more to attend(golf already available for 3 more but accommodation will depend on availability). Umesh to confirm date of balance to be paid. Awaiting coach costs from Geez.
2023 events ? All bookings confirmed, and website updated accordingly. Course managers to provide tee-times for updating the website.
Sponsors ? Umesh to provide full list of sponsors. Sponsors details to be added to website.
New WhatsApp group request ? request rejected as there is already a system in place for members to raise their grievances as passed at the 2022 AGM.
Website ? Webs is where we host our website, they were taken over by Vista and Vista were supposed to migrate our site to their platform in 2021. They still have not done the migration. Latest update is they will migrate this year. This means we cannot upgrade and get more space to add recent pics and videos. On the plus side this means we are not paying for renewal of domains etc.
Next meeting on Friday 17th March 2023.
Meeting Closed.
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Attending - UJ, SB, MN, MS
Apologies - AM
Items discussed:
A) Accounts - Passed
B) Late Payments - UJ will advise SB of any late payments for the Charity Day. Once received, SB will post all outstanding amounts and the £10 fine.
Those who haven't paid will not be eligible to play on the day.
C) Mak & Menz have contacted the committee and informed them of their personal circumstances where they may not be able to play on the charity/Ruby's day.
The committee took into consideration the reasons and have agreed the payment will be refunded or if they wish, credited to them for the next event they attend.
D) Charity Day - All information relating to the charity will be provided by UJ to SB (next week) who, in turn, will post on the WhatsApp charity group.
E) Masters - Buggies have been booked for those who've requested them. The committee have requested the following which MUST be adhered to without question!!
· You'll be notified a week before of the groups for Day 1 & in the evening for day 2. Please liaise with your buggy partner and ONE OF YOU will pay for the buggy. Settle the bill between your and your buggy partner.
· For those of you who haven't requested a buggy, do NOT go to the pro shop and take a buggy under Ruby's name. You must inform a committee member if you wish to request a buggy.
· Any changes/issues, please see any committee member and they will help you. If they cannot settle the issue, the committee will take advice from the committee members and you'll be notified of the decision.
· The presentation/s will be held in the "Menz apartment", thank you Menz and all those sharing the apartment.
· Breakfast (not on the first day) / groupings / presentation time will be notified at the briefing each day.
· First day's tee time will be announced on WhatsApp a week before.
· Above information will be published on WhatsApp in due course.
F) WHS - This to be discussed at the 2022 AGM
Meeting Ended @ 21:30
Minutes of the Committee held on 06th May 2022
Attending - UJ, SB, AM, MN, MS
Starting @ 19:50 Ended @ 21:50
Masters -
a) Umesh to provide a schedule of all attending, detailing the deposits paid and the remainder to be paid.
b) Mak to speak to Ninx to obtain final costs of the Masters (which has been provided).
c) SB will send email to all attending as to the final amount, which is to be paid by 03-06-22
d) All previous masters will tee-off in the first group/s starting with the current Master and working back to previous years.
Evening Meals -
We will be trying out new establishments, starting with the May event. This will be at Shaibs! The committee is committed to seek out good restaurants and will try out new establishments each month.
At the 2022 AGM a vote will be carried out as to which restaurant the members like the most and this will become our base.
This is not to say "It'll be cast in stone".
5 Starters & 3 Mains. This will include Naans / Salad and rice.
The cost is £28 but members will not be paying the higher cost.
The veggies will choose from the menu to the cost of £28 (starters & Mains) if they wish. The 2 members in question are JD and Harri only.
Future Committee Meetings
MS will update the website with all future committee dates and the committee encourages those who can attend please do.
SB will message on the Biz group, the date of the forthcoming meetings as a reminder.
The member/s will confirm their attendance (Via the Biz whatsapp) a week before and CANNOT just turn up!!
The meetings usually take place a week before the monthly event. Location will now be at the restaurant for that month unless advised.
Pavenham -
Umesh has contacted Uresh but is awaiting information from him.
Gamebook -
Box has provided information and SB to email Box who will present at the May event, providing he's attending.
If approved, we will try out at the Charity day @ Pavenham.
Marking Cards -
We had hoped that marking cards by strokes would add to the excitement of not knowing who had won.
However, this proved to be fruitless as most, if not all, already worked out their stableford scores.
It also hampered and added more work for MN to work out the last 6's
Therefore, the committee feels we should go back to marking the cards in stableford format.
Madbrooks -
The Treasurer expressed his concern that it was the responsibility of MS to collect the funds and in his absence UJ should rather than a non-committee member/s.
This, in NO WAY, reflects on any member for their help in the past and we than the individual/s who have helped out.
Betting will close @ 22:00 the night before and it'll be at the discretion of the collector to take on bets in the morning.
===========================================================================
Committee meeting held on 25-03-2022
Attending - UJ, MK, MS, AM, SB
Guest - NP, MT
1. March Event.
a) 24 players attending the golf.
Grouping as follows:
1) Ninx (FC) / Ram / Umesh J (b) / Geez
2) Mak (FC) / Bill (b) / Sachin / Parag
3) Nipul (FC) / Max / Mitz / Menz
4 Anil (FC) / Daljet / Sticks / Sunny
5) Madhu (FC) / Raj / Viraj (b) Dave
6) Shaggy (FC) / Chunkey / Uresh / Hitech
2) Veggie Meals - Vegetarians will have a choice from the set menu.
3) Evening meal - Will be @ 19:30
4) Email to Dilly / Kush & Doc - To be sent reminding them payment of £125 to be in Rubys account by 30-03 before 23:59
5 Removal of ex members - All ex members will be removed from the Email groups and the Biz Whatsapp.
6) Captain to chat to a member regarding a personal issue.
7) Late Payment - Email to be sent to Ninx / Dave / Menz / Viraj / Uresh
Committee meeting held on 04-03-2022
Presernt:UJ, AM, MN, MS, SB
Guest - NP
1. Monthly golf dates - All dates confirmed and can be found on our website.
2. Membership - Dilish Davda, Girdhar Sodha, Kush Patel & Manu Mashru have all been contacted (BCC on email sent on 18-03-22) that they haven't submitted their 2022 Membership fees.
3. Menu - Costs for 2022 was agreed with AJ (182) and will be £24 per attendee.
4. Sponsorship - Rubys will be offering Sponsorship to it's members for this season. Details below:
1 Year - £175 Sponsor will receive the following benefits
a) Free meal for the evening - If you sponsor as a group, only valid for one person.
b) Choice of Tee Times
c) Choice of players in his group
d) A voucher to the value of £25 to be spent at 182 bar. If you underspend, you don't receive the unspent amount. The voucher will have an end date.
e) Choice to name the monthly event.
2 Years - £275 Sponsor will receive the following benefits
a) Free meal for the evening - If you sponsor as a group, only valid for one person. Valid for one year only.
b) Choice of Tee Times
c) Choice of players in his group
d) A voucher to the value of £50 to be spent at 182 bar. If you underspend, you don't receive the unspent amount. You'll receive 2 vouchers, each valued @ £25 with end dates.
e) Choice to name the monthly event.
f) Items a,b & c over 2 years.
3 Years - £375 Sponsor will receive the following benefits
a) Free meal for the evening - If you sponsor as a group, only valid for one person. Valid for one year only.
b) Choice of Tee Times
c) Choice of players in his group
d) A voucher to the value of £75 to be spent at 182 bar. If you underspend, you don't receive the unspent amount.You'll receive 3 vouchers, each valued @ £25 with end dates.
e) Choice to name the monthly event.
f) Items a,b & c over 2 years.
You can sponsor an an individual or as a group of 2/3/4.
5. Chairman/Captain's Cup - C&C will provide details in due course.
6. Masters 2022 - List of room sharing will be posted on the website/Whatsapp.
7. March Event -
a) Invite will be sent to all members. With payment details.
b) Registration by 17-03 for members to guarantee their place.
Committee meeting Friday 8th Oct 2021
Present: All
Apologies: none
In attendance: Max
1. A number of complaints arose during Gerrards Cross but also reflected comments from previous rounds. Members are simply not following etiquette on the course. Captain will remind members at Mill Hill but we will also set rules next season with penalties such as points deducted for breaching them.
2. Complaints about slow play also highlighted a particular player. The Captain will speak with him and highlight his speed of play.
3. The Treasurer presented the accounts and said he will finalise figures after the last event. Masters will be added as a note as money was received in the previous year. Hole in one amount will be announced monthly so members are aware of it.
4. A number of members cancelled dinner at the last minute at Gerrards Cross. The committee implemented the 7 day rule regarding refunds to them. A guest who was unable to attend due to lack of petrol will be given a credit note to be used within one year.
5. Mill Hill will be order of merit for Fedex. Reminder for Veg requests due to Navratri was sent out to members.
6. It was decided to add an extra £400 to the bar at the AGM due to a good financial result for the year, mostly due to Madbrooks.
7. OGC/SG influence at Rubys events was discussed. No official acknowledgement is made at the meals so it was decided to leave it for now. Committee members who play together should refrain from debating and agreeing a common line prior to a debate at the Committee.
8. Courses to be booked for next season were discussed:
Masters at Old Thorns
Northwood (will be a Thursday)
Gerrards Cross (will be a Thursday)
Dyrham Park / Hadley Wood / Moor Park / Harewood Downs (one of)
Chiltern Forest (ideally for a Sunday)
Sudbury (for a Friday, with dinner there)
Wycombe Heights (Sun)
Pavenham (Sat after Uresh?s charity day)
9. AS briefed the Committee about a discussion with a member who had been suspended for 2 events. All is well.
10. AGM Proposals were discussed and a further meeting is planned.
Committee meeting 24 Sep 21
Present: all
Apologies: None
We discussed Gerrards Cross first:
1. Guests will play with any group, not necessarily with the member who invited them.
2. Groupings ? split the buggies so they don?t end up playing together all the time.
3. As there are 4 par 3s, the nearest to the pin in 2 will be the 17th.
4. Madbrooks ? NP/AS will take collect.
5. NP confirmed towels will be available at GX
6. Breakfast at 9.30, Captains briefing at 10, first tee is at 10.30.
Other items
1. AGM date set for 14th of November. NP will see if we can have a round of golf before the AGM which will be at Club 182.
2. Masters has been booked ay Old Thorns for 14 to 17 July.
3. Members exclusive period for booking is to be extended to 14 days.
We put our mind to forthcoming AGM and potential items to be put forward from the Committee. As the discussions were not concluded, a further meeting will take place and members sent a note of what the Committee would like to put on the agenda.
The only item of urgent note is that Courses should be booked and published by 31 Jan. IN order to give any incoming Course Manager time, this post was advertised on the WhatsApp chat by NP with closing date of nominations of 10th of Oct.
Committee meeting held on Friday 20th Aug 2021
1. Booking restaurant- Ninx will ensure restaurants are booked each month.
2. Finchley groups - Mak to complete and issue on the day.
3. Breakfast - 10:30 to be published on the WhatsApp group. Evening meal @ 20:00 4. Ninx to confirm the October event by Monday 23-08 5. All members to account for the 6?s on their cards. Captain will announce on each monthly event.
6. £5 additional to be added to monthly event for the 6?s was out voted. It will remain voluntary.
7. Those who attended pavenham will be receiving a refund.
8. Parag will receive a refund for chiltern forest due to ill health. Nipul will not as his excuse was not valid or accepted.
9. Disciplinary action was taken against a members behaviour at pavenham. Said member has been suspended for Aug and Sept events in accordance with the constitution.
Committee start - 20:15
Ended 21:05
Committee meeting Friday 23rd July 2021
Meeting started 20:05
Attending - Shaggy / Mak / Mads / Ninx / Sachin (Guest).
Apologies - Umesh / Anil / Ajay
Masters 2022
The options are:
Chiltern Forest - Due to logistical issues this option was rejected.
Old Thorns - The committee believes this is a good choice based on the success of 2021 Masters.
Ninx to obtain 2 more venues for the committee to consider. Once obtained, the committee will offer best 2 to members to vote on. The voting will take place before the AGN in order to give the committee longer to obtain best value and better tee times. This can only be achieved with early bookings.
New Members:
All new members must play 3 rounds with a committee member, one of which must be with the captain. All 3 rounds must be within 24 months (a new member may start in October; therefore, he can complete the other 2 rounds the following year). The scorecards will determine his HC or his club HC if he?s a member. The committee will contact the Club to obtain the HC. Anyone less than 24 HC or poor etiquette, will be declined membership.
2 Payment deadlines:
All payments must be in Ruby?s bank account 7 days prior to the event. No exception. Payment received after deadline a £10 fine must accompany the original payment.
Cut-Off monthly dates:
Ajay will email all members with the new event. He will also start the date by which all members must state whether they?re playing. After said date, the remaining places will be open to guests.
Any member wishing to play (after the deadline) will NOT take priority over a guest.
Chiltern Forest
Players - 32 confirmed.
Stand-by - H and Dilly on standby.
Ninx will book extra tee to accommodate.
10 buggies have been reserved. However, as happen with clubs in the past, we don?t always end up with what we book and reserve. If that happens, medical exemption will have priority.
Committee has also agreed that buggies will be allocated first come first serve, apart from medical priorities.
Mak to issue the draw in due course.
AOB
Scoring App
Sachin will provide a demo of scores to be entered into an App (we will continue with Scorecards). To be tested on a future society day.
This will be tested on a small group like OGC. Results will be published soonest.
Members raising issues at events
Issues of any kind should be brought to the captain?s attention. If the captain doesn?t take action, said member can bring the issue to any other committee member.
Smoking
Smokers must not smoke anywhere other than designated areas, if they are stated.
The captain will find out where smoking/none smoking areas are at clubs we visit so members can be accommodated. This is usually at the seating areas outside the Clubhouse.
If the club has no facilities, we will assign a table for none smokers.
Meeting ended 23:19
Committee meeting 23 June 2021
Present : SB, MN, AM, MS, AS, NP
Apologies: UJ
Masters finances were discussed, NP estimates we will have made a surplus of circa £2500 inc Madbrooks.
As people seem to be reluctant to remain after the 4th round for presentations, the committee will arrange a dinner the following Friday for presentations etc.
The committee were saddened that several members complained about things they should deal with themselves eg sharing buggies. Members have to sort themselves out rather than rely on the committee to decide who shares with whom. There is no flexibility on groupings at Masters for the final two days, you may end up playing with the same person again, so don?t complain.
The committee noted that members did not consider others when we provided water and chocolate / protein bars. Some didn?t get any as others had taken more than their share. With behaviour like this, the committee will not arrange freebies like this again.
Flight Captains will be briefed to tell members to move on / play their shots etc so we can keep play flowing.
Next year?s masters ? NP to bring proposals soon.
Pavenham ? as so few are staying the night on Saturday, the committee has decided not to have a dinner organised and members can buy their own food at the club house before leaving for home.
As the Captain is not playing at Mill Green, the Committee is proposing Beat the Scouser!
Mill Green ? all bunkers and ground around that is unfit for play will be GUR. Drop the ball behind that point keeping it in line to the pin. Flight Captains will be briefed before play.
Meeting ended 2200
Following issues have been raised at the Committee level after the April event.
Due to the time factor, the Captain has aired his views as follows:
1) Days' Events - The committee contacted all members to air their views regarding the days' events.
Those that replied, their views have been taken onboard.
2) Slow Play - The committee obtained all timing as indicated on the cards.
However, at the start of play, some groups teed off early from their allocated tee times.
The last 2 groups had the same tee-off times.
Without correct information on the cards it makes it difficult to measure correct timing.
Simple rules to follow:
1. Tee off at your given time.
2. Keep up with the group in front.
3. slow play is not indicated by when you finish but by holding up play for groups behind you, throughout the day
4. Flight captains, please enforce the 3 min rule.
The committee take serious issue with slow play and will indicate such with members concerned.
Lessons have been learnt and we?ll improve on the next event.
3) Late Arrivals - The vast majority of members arrived late at the evening meal and the starters had to be delayed. This was a once-off and in future starters will be served on time.
4) Quality of Food - Not as good as what we're used to with Seven! The committee has contacted Seven and made our views clear.
5) Members ordering Extras in the evening - Any member/s wishing to order extra drinks, champagne/ special wines etc that need to be pre chilled or pre ordered, they must contact Ajay to make the request.
Please remember this is a Rubys event and any request (outside the normal standard service) must be sent to Ajay and not made independently.
This way your ?special? requests can be confirmed with the restaurant.
6) Etiquette - A member was seen urinating on the restaurant grounds. Said member has been spoken to.
Please remember, we are guest at the restaurant and must behave in an acceptable manner.
7) The committee made it clear when members should arrive (in the Covid environment) but some members arrived in groups,
without agreement, and ordered out of timing. Resulting in 8-10 orders being placed at the same time.
It was also noted that we had 2 Veggie breakfasts (pre ordered) but ended up with around 8 being ordered.
Please do not change your options at the last minute without speaking to a committee member.
8) Alternative restaurants are being investigated and we?ll provide details later.
9) Smoking - Please consider other members when smoking. Do not smoke near non smokers. If anyone does, ask them to move away.
Minutes of Committee meeting 23 April 21
Present: SB, MN, MS, NP, AS, AM
Apologies: UJ
1. Anil offered to step onto the Committee whilst UJ is absent. The Committee voted to accept and he was roped in immediately.
2. Box has booked for Sudbury and mentioned that he is in Jury service that week. The committee approved him to cancel late if the Jury case continues.
3. With UJ side lined due to his operation, the Committee agreed to refund him his Masters deposit as well as make his membership to a Social one for 2021. He will be refunded the membership difference. Note, the Committee decided on this, UJ has not requested either.
4. The Committee relooked at the AGM voting and noted that the discount for not attending dinner is £10. Dinner cost for a member is cost, rounded up to nearest fiver. Cost for a guest is cost plus £5, rounded up to nearest fiver.
5. Ninks will take over booking Pavenham hotels and golf etc.
6. Northwood menu ? it was decided to go for 5 starters and 3 mains (biryanis). Hari to get personal choice for starters.
7. Social and Senior members ? they will appear on the website but pay an extra £10 to play. Social members can compete as equals with members on the day but Seniors play as guests. No subsidies would apply to either category.
8. Knebworth has been replaced with Mill Green on the same date.
9. The Committee discussed World Handicap System again and it was felt that as we play on the same course together, the WHS system offers no benefits to us. We will continue with the Congu functionality
10. Members should transfer all funds to the Society account, nothing to be collected on the day except for Madbrooks.
11. Captain will collect fines.
12. The Society will operate the Beat the Captain competition with a trial at Northwood. The £10 stake for the Captain will be from the Society, the winnings will be Society funds.
Minutes of meeting 2nd of April
Present: UJ, SB, NP, MS, MN, AS
Apologies: None
1. Girdharbhai has paid for Seniors membership and the Committee approved it.
2. Manu has applied for Social membership for 2021. The committee have approved it. And be offered option for Full membership with early bird discount if he wants.
3. Invitations will be sent to Full members for events and be given 7 days exclusivity to book before we invite Social / Senior members and then guests.
4. AS to write to Shyam to respond to his interest in joining Rubys.
5. Northwood will be Cat A £75 event. Dinner is at the Seven.
6. Prize money update ? We have 39 Full members so Prize money for Fedex and Sunny will be £390 shared by winner £200, runner up £120 and third £80. Prize money for Masters will be £500 with winner getting £250, runner up £150 and third £100.
7. No singles in 2021 due to limited availability of courses.
8. Monthly event prizes ? pot will be number of players taking part x £10. There will be £10 per nearest the pin (total £50) and then remainder will be shared by winner 60%, runner up 25% and third place 15%.
9. Hole in One pot stands at £491.
10. First day at Masters will be Rubys event day.
11. We will not have guests at future Masters, it will be a members only event.
12. AS to write to members to pay balances for Masters by end of April.
13. Handicaps for newbies will be based on 3 rounds with Rubys or the recommendation of introducing member.
14. The Committee discussed and agreed to put 25th Anniversary Tour on the AGM agenda.
15. AS will write to members to invite them to sponsor the monthly events. It was agreed to offer £150 / £250 / £350 for 1, 2 or 3 year deal. Member will be in first flight on the day, a free £20 bet on Madbrooks for that day and Trophy which they can keep till the following year.
16. MS will discuss with Seven re sponsorship too.
17. New Treasurers are happy to refund overpayments. Only fine will be for late payment which is due in our account 7 days prior to the event.
18. Next meeting will be on 23 April.
Minutes of Zoom call on 15 Jan
Present: NP, SB, UJ, NA, MN, MS, AS
Apologies: None
· AGM was discussed and agreed to get the main part voted in by mid Feb. This includes approval of fees, accounts, election of officers.
· Nominees will prepare a short statement which will be sent to members on 1st of Feb.
· Voting slips back by 15th of Feb.
· Masters in Threcian Cliffs was discussed. NP informed everyone that flight prices are now double and makes the cost prohibitive. The Committee therefore voted to cancel Threcian Cliffs and instead switch to somewhere in the UK. NP will make recommendations by end of Jan.
· NP is getting the final refund from Wizz, 4 members who cancelled early will lose ?70 each.
Meeting closed.
Minutes of Committee meeting 9 Oct 20
Present: Ajay, Madhu, Mak, Ninks, Shakeel, Umesh J
Apologies: Nipul
At Dyrham Park we will arrange groupings based on Fedex order of merit.
2. World Handicap System ? the Committee after a discussion decided that we will continue with our CONGU system for 2021 as we don?t see any material advantage. This will be reviewed for 2022 season.
3. Mak will do a handicap review after the season end and propose any changes to the Committee.
4. The Committee discussed the issue of a member arriving without a putter and agreed to uphold the decision of the flight captain. A review of the rule for future will be added to the AGM.
5. Buggies ? we had issues at two events this season. In future, we will ensure buggies for medical reasons (VH, MP, SP) and then thereafter will be based on first come first served. If the club cant provide the number of buggies booked, then the last one will be first out etc.
6. Next season we should try and stick to dates and venues booked. We will only move them in exceptional circumstances.
7. We will continue to dine at The Seven in future, all things being equal.
8. It was suggested that we put a maximum on the size of bet on Madbrooks. It was decided to keep to the current system ? up to £50 and any larger than that to be discussed with Mads.
9. AGM will be held on Sunday 29 Nov at 11am at The Seven.
10. The Committee decided to decline Ben?s application to rejoin. However, he will be given a right of appeal at the next Committee Meeting in person.
11. Max joined the meeting (late as we couldn?t allow him to join us due to COVID regulations). Both issues he wished to put his arguments forward to the Committee has already been discussed and voted on so he said he would to put them on the AGM agenda.
Meeting closed at 10pm
Minutes of Committee meeting held on Wednesday 16th Sep 2020
Present: Madhu, Mak, Ninks, Shakeel
1. Who?s played how many rounds.
Reminder sent to all those who have played just 1 round. Future Coms sent to any member, committee to be copied. Discuss on next meeting.
2. Is the email ready to be sent to those who haven?t played a single round?
See point 1
3. Grouping
Peer groups. Tee off will be mixed. See below for the groups.
4. Are buggies single occupancy.
No, buggies will be shared.
5. Are the accounts up to date?
Accounts not currently received IE complete breakdown as we stand. Full committee meeting before the AGM after the last event.
6. Airline costs.
Ninx to chase. Committee will be copied on the next email to Wizz Air.
7. Oct event date and location?
Aldenham 11 or 18-10
However, tee-off?s are quite late and there?s a possibility some groups may not finish due to light. Ninx looking for alternative.
8 AGM date.
01-11 location @ 7 (pencilled) Committee to confirm.
28-10 all committee members to meet prior to the AGM.
9. Breakfast at HM?
Rambo and Ninx to sort out.
Groupings for Hanbury Manor will be peers:
Nipul / Bill / Girish
Ajay / Roomy / Kush
Mak (B) / Viraj (B) / Menz (B) / Nikesh (B)
Ninx / Uresh P / Max / Puggy
Mads (B) / Hitesh / Dave (B) / Chico
Umesh J (B) / Mitesh (B) / Dinesh / Sunny
Moj (B) Sticks / Umesh T (B) / Left-foot
Shaggy / Anil / Rambo / Raj
Chunky / Arun / Sachin (B) / Hari (B)
Meeting closed at 10:30pm.
Minutes of Committee meeting held on Friday 7th Aug 2020
Present: Madhu, Mak, Ninks, Nipul, Umesh
Masters:
Uresh?s charity day: Inform Ajay that Ruby?s will be contributing £500 towards Uresh?s charity unless Nipul says otherwise - after he has reviewed the accounts.
Buggies are subject to availability, will depend on the course allowing people to share buggies.
Umesh given free hand at the Masters to arrange organise meals, etc as he sees best.
Umesh to post on the Business WhatsApp that meal costs may be more than expected.
Madbrooks - cannot take unlimited risks with bets/odds. The stake for any bets that Ninks covers will go to Ninks in full.
Committee to sort out groupings for the first 2 days, committee member in each group.
Plate competition - £20 entry fee for day3 + day 4 competiton which all can enter. Prizes for 1st 2nd and 3rd, 50%,30%,20% respectively.
No cut for the Masters.
Meeting closed at 10:30pm.
Minutes of Committee meeting 8 July 20
Present : UJ, NP, SB,MN, MS, NA, AS
Apologies: None
Masters 2021
Kaka owes £777
Viraj owes £200
Ninks can repay himself for the two rooms he has paid for.
1. Nikesh to pay for Sudbury £55. Leftfoot to be refunded for Sudbury.
Westerham
All slots taken, we are unable to get another tee slot
£65 for those staying for dinner, £55 for those not.
Masters 2020
Have given all deadline of 12 July for payment.
Fri will be Uresh?s charity day, evening included
Sat ? Kebabish
Sun ? BBQ
Mon ? sandwiches and chips after the round.
Handicaps will change each day as each day is a rubys event.
1 card to be handed in per 4 ball.
Remaining events
Hanbury in Oct, they will not let us carry forward to 2021.
Knebworth to be changes to 2021.
Chiltern in Sep.
Chico
Has applied for membership. After long discussion, the committee voted not to allow him back in. Comms Sec to write to him with our decision.
Marking cards
Several errors appeared on cards at Sudbury. To prevent this happening again, we will continue with 1 card (flight captains) being handed in per 4 ball until COVID rules change. Additional checks to be
a) At least one other member mark all 4 scores.
b) The other two should mark at least their own scores if not all 4.
c) Number of strokes will count first. If you overstate the stableford score, then the score on that hole will be voided. If you understate the stableford score, then the lower score will remain.
d) Flight Captain will add the 6/6/6 scores on his card before handing it in.
e) Top 6 cards will be checked immediately before presentations. All others later.
Slow play
Concern at Sudbury was slow play. After lengthy discussion, it was agreed
i) Each group MUST keep up with the group in front.
ii) Groupings will be based on two divisions by handicap. 2 players from each division.
iii) Max 3 minutes to find a lost ball.
iv) Each player has 40 secs to play his ball once its his turn to play / upon arrival at his ball.
v) Mark your score card whilst others are teeing off.
Instructions for Score cards at Rubys events until COVID regulations are removed
1. The Flight Captain will be one of the Committee members
2. It will be his responsibility to mark all 4 scores on the card and the only card handed in.
3. At least one other member in the group should mark all 4 scores as well.
4. The other two players should mark their own card as a minimum.
5. The Flight Captain will confirm the scores at the end of the round by announcing the number of strokes as well as stableford points.
6. Other players must pay attention as any errors will be penalised as follows
a. If you overstate the stableford score, then we will reduce it to 0 on that hole.
b. If you understate the stableford score, then the lower score will stand.
Instructions for speed of play at Rubys events.
1. After teeing off at the first tee, make your way quickly to your ball.
2. You have 40 secs to play your stroke once you arrive at your ball and it is your turn to play.
3. You can and are encouraged to play out of turn if it is safe to do so if the player whose turn it is, is not ready to play.
4. If a ball is in the rough / trees, help the player find the ball but the time limit is 3 minutes. Once that time is over, the provisional ball (if played) is the ball in play. If no provisional is played, then drop according to stroke and distance. Again, this ball is now the ball in play. If the original ball is subsequently found, it cannot be played.
5. Putt out as fast as you can. Again, your time limit is 40 secs from the moment it is your turn to putt.
6. Move to the next tee quickly. As one player tees off, the others should mark their cards and be ready to tee off too.
7. There is no ?honour? after the first tee. Ready play is the rule.
Minutes of Committee meeting held on Friday 5th June 2020
Present: Madhu, Mak, Nainash, Nipul, Shakeel, Umesh.
June Event - Ninx to ring around and see if any courses will allow us to play a society day in June.
Bulgaria Masters - rescheduled for 9th June 2021. Members to be given the following options:
Go to the Masters next year - no loss
Cancel Golf and Hotel only - lose 10% - £47.50, keep Wizz air unlimited time voucher worth £320
Cancel flight only - lose £120
Cancel whole trip ? lose over £170, final figure dependant on the cost of the trip for the members still going to the Masters in 2021.
July event - Pavenham Society Day and Uresh?s charity day rescheduled for September. Umesh to confirm Pavenham September dates. We can then try and arrange the Masters in September. Ninx to check if we can move Chiltern to the end of July instead of September.
Minutes of Rubys Committee meeting 7 Feb 20
Present: UJ, NP, MH, NA, SB, MS, AS
NP presented courses he has booked for 2020 season. Date changes were requested by the Committee as too many were at weekends.
Uresh?s charity day is on a Friday and Rubys will be on the Saturday. Overnight accommodation will be available and AS to ask members. Dinner after Rubys event will be at Wellingborough.
Prakash?s request to consider a refund for Thailand trip was discussed. AS / NP couldn?t find any record of request or consideration. As the accounts were closed and approved by the AGM it was not possible to back date any request.
Masters balance will be payable by 15 April. AS will send an email to members setting out the costs. Subsidy was increased to £160.
It was agreed that if a committee member had a vested interest in the outcome of any decision, then he should not vote.
Meeting closed at 8pm
Minutes of Ruby?s Committee meeting 13 Dec 2019
Attendees: Ajay, Ninks, Umesh J, Mak, Madhu, Shaggy, Nipul
Apologies: None
Masters ? 24 people have booked which is excellent turnout. All paid up the relevant deposits. Ninks will request names to book the flights and arrange the golf / accommodation. Suggested that only 1 dinner booked for the whole group, rest of the nights people do their own thing. Tee times around 10am except Sunday when we will need 9am.
Renewals ? Jay S has emailed to say he will not renew as he hardly plays with us. Manu is taking a sabbatical and AS to email him to become a Social Member. New AGM resolutions discussed to ensure we have clarity on how renewals will take place 2021 and onwards.
Overpayments ? 2 members of the Committee overpaid their membership subs. The rest of the Committee voted not to refund as this is parity with the members.
2020 courses ? suggested courses are Sudbury, Finchley, Lambourne, Shire, South Bucks, Chiltern Forest and Pavenham. Ninks will report with One Golf Courses and some Category A courses.
T-Shirts ? requesting quotes.
25th Anniversary ? Chairman proposed starting a fund so that we could have a big subsidy for the Masters of 2014. AGM issue.
Doubles ? Discussion on how this will work and giving members a chance to bid in case they are unable to attend the first event. To discuss again at next meeting as the discussion veered away into tangents!
Issues for 2020 AGM
1. If any member does not play the minimum 2 rounds then membership to be considered cancelled. They would have to apply as new members and pay joining fee.
2. Membership renewal should have a deadline. First event in March is suggested date.
3. Change event fees to reflect cost so we can arrange more expensive courses as well.
4. To set up a fund for the 25th anniversary, ambition to subsidise the Masters of 2014.
Minutes of Committee meeting held on Friday 27th Sep 2019
Present: Madhu, Mak, Nainash, Umesh, Mayoor.
Chiltern event:
Non FedEx to Tee-off first followed by FedEx order of merit.
Memorial presentation to be done after breakfast, Committee to apologise for not recognising the Memorial event the previous month.
Members who have not abided by the rules during the 2019 season are welcome to the AGM but lose the right to vote and stand for any Committee positions.
After discussions, Nainash has been fully supported by the committee and the members to stay on as Captain unless there are any new contenders at the AGM.
Proposal by the Committee for the AGM:
Single cost for the Monthly events to include golf day and Dinner in the evening, no reduction in cost for those not attending the evening meal.
Minutes of Committee Meeting held on Friday 9th Aug 2019
Present: Madhu, Nipul, Mak, Ninks.
Parag had asked for an extension for his singles semi-final against Ramesh. The committee decided that Parag had enough time to arrange a match around his holiday and turned down his request for an extension.
Addington - only 12 people have so far applied to play at Addington. The committee considered changing the venue but decided to stay with Addington as it had been agreed at the AGM that at least 2 events will be played in South London.
Pitch Repair - a number of members were found to not carry a pitch repairer by the starter at Northwood. Message to be sent to all members to follow golf etiquette and carry a pitch repair tool to repair pitch marks on the greens.
Manoj?s behaviour on the course at Northwood - Nash has spoken with Manoj and the issue is now closed.
Members complaints against Anil and Shakeel during the Masters - The committee spoke with both Anil and Shakeel to understand what went on at the Masters and took the decision to revoke their suspension from the next event. The committee has since spoken with all parties concerned and have agreed there is no case to answer and this is the end of the matter.
Sponsorship ? Ninks and Nipul to look into Sponsorship and report back at the next committee meeting.
Minutes of the Committee Meeting held on Friday 5 July 2019.
Present: Nainash, Umesh, Mak, Madhu, Nipul, Ajay
1. Club 182 Golf Day has had only one positive response. It was agreed that AS sends out a reminder and give members a few days to respond.
2. AS asked if we have the Stars for monthly winners. NP confirmed we have and they will be awarded at the breakfast at the following event.
3. Northwood has had a good response, 23 players so far and a few others likely to come in. 13 want to play the warm up 9. As Northwood only has 5 buggies and we have requests for 9 members, we will have to manage the random draw to enable all who want one to have it.
4. NP was asked to book 6 buggies at each course we are playing except Chiltern Forest where we need as many as they have.
5. Bal Gopal Golf Day ? 9 members joining for the day which is a good response compared to previous years. We will also give them a cheque for £1500 donation (Max?s £1000 as well as Ninks?s £500). UJ suggested Barclays may give a big cardboard cutout of a cheque for a charity contribution. NP will contact the bank.
6. We discussed Addington and agreed that it is a good course and well worth the trip. Discussion around a coach with some saying not worth it as too much small road driving involved. However, MH will check out coach companies. We also discussed dining options and as the club is still old school will require jacket and ties which we felt members will not be keen on. NP will ask One Golf for a recommendation for a local restaurant.
7. We discussed going to a different venue for dinner instead of 182. A couple of members suggested Mochi Hall, but they didn?t follow through with them. UJ approached Mochi Hall and they have never replied back. Sahibs is another venue worth chasing up.
8. Masters event was a good course and venue. Some things didn?t go well and we discussed how we can ensure we can improve on them.
a. Tee times were not relayed to the members correctly. Saturday afternoon was 3.30pm but we relayed the message as 2pm which was the lunch time. Some members may not have played at all or made other arrangements as they would have known that they couldn?t finish the round in time.
b. Buggies were confirmed when we didn?t have them. We should have paid for the additional buggy on Sunday to confirm it or informed the members concerned earlier.
c. Menu of fish and chips was salmon and chips. NP will complain to Golfbreaks about it.
d. Ham instead of gammon for lunch. Gammon steak was a generous portion but not something members liked.
e. Feedback from members was that 2 rounds on Saturday was tough even though we all had buggies. We should consider going back to 4 days. It also meant that we couldn?t use the leisure facilities at the hotel nor was there time for members to relax together in the evening.
f. Boisterous and loud conversation in a public area with frequent use of swear words (ladies were present in the vicinity) were deemed t be impolite and not becoming of our Society. The Committee felt that we need to relay a message to the members about their conduct at a society event. We already have a black mark at a golf course where we are not allowed back due to member behaviour. Peeing in a public area outside the bar at last year?s Masters was also not acceptable and we were reprimanded by the bar staff.
g. Complaint from a member concerned behaviour of two members in his 4-ball. Constant and persistent use of foul language; foul language used when he missed a putt, calling as watching a ?micky mouse movie? when the member got an 8 for 1 on a hole he had two shots on; not bothering to help look for a lost ball; informing the Committee that this was not a genuine complaint and only stich up to the Committee when it was not the case. The standard set by these two members was unacceptable and the Committee has therefore decided to suspend them from the next event (Aug) which will give the two members a chance to appeal if they wish to at the next committee meeting.
h. Two members have tendered in their resignation from the Society as a result of a) use of unsavoury texts and messages on the fun group and b) behaviour above. The committee has asked AS to write to them that we are not accepting their resignation mid-term, they can elect not to re-join next year but ask them to continue and see how the society can improve.
i. The Committee wants to ensure harmony amongst members, everyone is an individual and has different level of sensibilities. We urge members to be considerate when posting on the Fun group, but we will not police it. If any member finds the content distasteful, they can simply remove themselves from the Group. It has no bearing on their membership and how we will communicate with members about Society issues.
j. The Committee wants to point out that it is unacceptable to say that there are undesirables in the Society. Every member is a valued member and no one should be bullied out of the Society.
k. NP tendered his resignation from the post of Captain. The Committee asked him to stay in his post until the next AGM when members can elect a new Captain.
Committee meeting held on Friday 07/06/19
Committee agreed to be stringent on fines. Committee agreed to add this as an agenda item for the AGM to review the amount of fines.
Masters:
Ruby event prizes to be given for all 4 rounds.
£180 left to be spent on sandwiches during the final presentation.
Bal Gopal charity event:
Those who entered the charity event and then decided to withdraw from the event will need to pay their entry fee unless they can find a replacement.
Minutes of the Committee meeting held on 27 Jan 2019
Present: Umesh, Nainash, Mak, Madhu, Nipul, Ajay
Apologies: None
1. Membership renewals ? going well with only 10 members still to renew. Most have indicated that they will renew by 31 Jan.
2. Courses for 2019 ? Nainash proposed a series of courses for 2019, most of which he has provisionally booked. The committee suggested a few tweaks and once done we can publish them to members by 2nd Feb.
3. Mayoor?s fundraiser ? pledges of £625recieved so far. So Ajay will inform Mayoor and then ask members to pay directly to his fundraising page so that he can benefit from gift aid as well.
4. Umesh has got pricing for shirts (500 bahts) and hats (200 bahts). Bag costs seemed high so Madhu and Ajay will check with their contacts and we will finalise by 2nd Feb. Mid layer not available in Thailand, so Ajay will check if we can get them from our previous supplier. A compromise to keep within budget was to give one to those members who didn?t receive the right size if we can get the same product.
5. A good deal of time was spent on the tour, Ajay will prepare a revised itinerary with items such as bets, extra rounds etc will be communicated to members prior to the meeting on the 22nd.
6. The Committee is disappointed that members are not responding to emails promptly and urge members to reply so that we know they have proactively opted for whatever choice they made. For example, replying that they will not play the next event is helpful.
Rubys Committee Meeting 7th Sep 2018
Present ? Madhu, Ninks, Umesh and Mak
Apologies ? Ajay, Nipul
Funds raised at the Pinner event ? the committee believes it was agreed but not minuted at the AGM to allocate 50% of any funds raised to charity and 50% to the 20th Anniversary fund.
20th Anniversary shirts ? to be provided from the 20th Anniversary funds.
Umesh has resigned from the committee, the committee has not accepted his resignation. To be discussed further at committee meetings and AGM.
Meeting closed at 21:53hrs.??.
Rubys Committee Meeting Friday 13 July 2018
Present ? Madhu, Ninks, Umesh and Ajay
Apologies ? Mak, Nipul
182 golf day ? AJ expects us to deliver at least 10 members. So far we have 4 confirmed. Ninks will chase members to join.
Umesh will investigate costs for golf bags for 20th Anniversary.
Ninks will investigate costs of shirts when in Thailand in November
Trousers to consider at next months meeting.
20th anniversary ? only open to members. After 31 July, we will only be able to accommodate people subject to availability.
New members have to pay £100 joining fee, £100 annual subs and paly 3 rounds in a season. Where we know people who have played with us, the Committee will consider to waive the 3 rounds rule.
20th anniversary ? the pot is only open for those who contributed or have been long standing members. New members pay the full cost of the tour. Ajay to contact Leo and Viraj (Thomas) about these rules.
Committee to put proposal to AGM to pay expenses for those who attend the Committee meetings.
Pinner event ? 3 chips as usual at £5 each
Putting - £1 per go / 3 for £2. Prize for those who achieve the long putt.
Raffle - £5 per sleeve. Ajay will email members to ask for raffle prizes with briefing note.
10th hole to have a £5 donation to have the score on the hole to count.
Meeting ended at some point before Brexit debate began??.
Committee meeting Friday 8th June 2018.
Attendees: Nipul, Umesh, Mak, Ninks, Madhu
Apologies: Ajay
Parag?s behaviour towards Chandra and his conduct on golf days - It was agreed that the Captain ? Nash - will respond to Parag?s email asking him to apologise to the society at the next event. The committee will also inform Parag that if any of these issues arise again then he will be suspended until further notice. The suspension will include any trips organised by the committee.
Sunny Trophy ? although the constitution states that only 6 of the 8 events count towards the Sunny trophy, it was agreed that this was changed to 8 out of 8 events at the 2016 AGM but is missing from the AGM minutes. Constitution to be changed to state all 8 events count towards the Sunny trophy.
Reminder to members ? on all society events members must putt out, any group that does not putt out will be disqualified. Also, players should state their score once they have putted out. Captain to make the announcement at the next event.
20th Anniversary ? Umesh presented a quote costing £1250 for the same itinerary as Ajay?s quote of £1440 but without the services of a guide(Tommy). Quotes to be presented and discussed at Chiltern event.
AoB ? it was proposed that we do not need a kitty for the 20th Anniversary trip ? for discussion at the 20th Anniversary meeting.
Committee meetings ? proposal for the AGM, the society contributes £100 towards the cost of each committee meeting.
Rubys committee meeting 20 April 18
Present: Nainash, Umesh , Mak, Ajay
Apologies: Madhu, Nipul
1. Food complaints were discussed with AJ. He acknowledged the Chicken Tikka was not of the standard required at the last event, however he did correct it when it was brought to his attention. With regards to taste ie too much salt, not enough salt, when ordering buffet for 20 or more it is impossible to cater for 20 individual tastes. He also said if he is told of any short comings on the night he will always try and put it right on the night but he cannot do anything if the complaint is not made on the night.
2. Duties at Northwood ? Mak doing cards, Umesh doing NPs as well as supervise breakfast, Madhu will liaise with 182 re dinner / timings etc.
3. Memorial Day will be in memory of members who have passed away. We will remembers them with photos, candles and a minutes silence. All other events can be sponsored by members, Dave wishes to sponsor one and Ninks will discuss with him which one.
4. AJ / 82 are going to sponsor our shirts for the 20thanniversary.
5. We are going to sound members out about going to Pattaya in March or April 19 for 10 days. Members will be given an option to extend to BKK and/or Cambodia.
Committee meeting held on Friday 23rd Feb.
Attendees: Madhu, Umesh, Mak, Nainash, Nipul, Sunil, Parag
Apologies: Ajay
Beaconsfield GC have turned down our booking request. They had complaints from their members on our behaviour during our Society Day last year.
Action 1? Umesh to get more details of the complaints from the GC.
Action 2 ? Ajay to send emails to members on behaviour/language/etiquette at golf courses on Society Day.
Handicaps ? H?cap Sec has conducted a review of our member?s h?caps and suggested that we increase the h?cap by 1 for members who have:
Not scored within 2 points of their h?cap last season and
Not gone up in their h?cap last season.
Committee agreed to implement these changes to the h?caps.
New Golf rules ? Ajay to send reminder of new rules which the society will implement this year around slow play, flag in/out during putting, etc.
Pinner event ? Pinner event to become the Memorial Event to commemorate Rubys Golf Society members who have passed away.
We also need to get quotes for the bbq.
Umesh to get quote from Mr Chilly
Ninks to get quote from?
Get quote from 182.
Committee Meeting held on 12 Jan 2018
Present: Nainash, Mak, Madhu, Umesh and Ajay
Apologies: Nipul
Review of handicaps will take place at the next meeting. Action Mak
Whatsapp Group for Biz and Fun set up. Committee will monitor activity as usual. Comms Sec will use broadcast messages to send messages to members.
Masters will take place over the second Bank Holiday weekend of May a last year. Will try to keep costs low this year in light of the two major tours taking place. Captain has agreed to source the options. Action Nainash
Courses for this year being investigated are:
30 Mar ? TBA
27 Apr ? Northwood
26 May ? Part of Masters
29 Jun ? Chiltern Forest
27 Jul ? Pinner with charity BBQ
29 Aug ? Beaconsfield
21 Sep ? Temple
07Oct ? Wycombe Heights
20th Anniversary Tour was agreed for Oct / Nov 2019. We will give members a choice of destinations with detailed costings at the end of this year.
Comms Sec will send details of Ready Play rules before each event.
As approved by the AGM, Committee will implement Flight Captains at each event.
Comms Sec will prepare a list of why a fine may be charged. If a member makes an overpayment, no refund will be given. Action Ajay
Comms Sec will inform members in invitation letters for an event the value of the Hole in One pot. 50% will be paid to the member achieving this feat and 50% towards to bar.
The sponsorship for events will be advertised to members where we lack sponsors. We reaffirmed the costs: £150 for one year, £250 for two years and £325 for three years. Captain to confirm with AJ Travel of their continued sponsorship. Umesh to confirm his sponsorship of Memorial event. Action Nainash and Umesh
Reasons for why a fine would be levied against a member
· Late payment for an event ? payments need to be received at least two days before the event or such date as advised by the Committee.
· Underpayment for an event
· Incorrect use of the Whatsapp Group
· Not wearing Rubys Golf Society uniform at an event.
Minutes for meeting held on 29th Sept at Rubys
attendance: Nainash, Madhu, and Mak
apologies: Ajay, Umesh, Nipul.
1. grouping was agreed, that FedEx qualifiers should go out in order of merit. with the leaders going out last.
2. Madhu was placed in the 1st group so he could do the cards.
3. The rest was random draws bearing in mind buggies
4. The committee attention was draw to some poor and unacceptable behaviour by a member at our last event. As not all committee members were present the matter was discussed by email, it was agreed the best course of action is for Ajay and Umesh as elders of our society they speak to the member concerned.
5. various other matters were bought up, however as there was not enough members in attendance at the meeting it was agreed to discuss these matters at the next meeting.
Committee meeting held on 22 May 2017
Apologies: Umesh
Members present: Jay T
1. Draw for Masters will take place on Friday night.
2. We considered the reasons why 3 people had cancelled before final payments were due and as a) all were medical reasons and b) the Society did not suffer a loss, the Committee decided to refund the deposit. The Treasurer will hold the credit against future event payments.
3. Masters payments outstanding ? the final two have promised to settle by 23 May.
4. Masters duties a) Captain will sort out NPs b) Madhu will do the betting c) Mak will do all scores d) Umesh / Ajay will sort out meal issues e) Nipul will have an extra drink!
5. Treasurer reported 4 people haven?t paid for their uniforms. Comms to send emails to them to settle by next event otherwise a late payment fine will be implemented.
6. Captain to confirm catering for Pinner. Nipul to confirm that we will be allowed to have the BBQ.
Committee meeting held on 21 April 17
Apologies: Nipul, Madhu
Outstanding from previous meeting
Pinner ? we will give members 2 weeks exclusive period to book before we invite guests.
Nainash to arrange catering at Pinner
Mill Hill
Provisional draw took place
Comms to send reminder re Uniform payments
Comms to check re veg breakfast with Bill and Viraj
On day, Ajay will sort out NPs. 14th for NP in 2
Madhu to sort out Madbrooks
Nainash will handle breakfast queries
Mak will sort out dinner queries
Masters
Umesh to get 2 extra tee offs
Ajay to send invitation to Rubys event with deadline of 12 May
Masters balance by 7 May
Umesh to get single supplement for Daljet
If 2 or more players finish on same score, countback on last round will apply to select winner
182
Feedback from members was discussed with the management. Improvements have been promised.
Committee meeting held on 24th of March 2017
Apologies: Nipul
No actions were outstanding from previous meeting.
Pinner ? we will give members 2 weeks exclusive period to book before we invite guests.
Nainash to arrange catering at Pinner
We agreed to charge £10 to enter the NPs at the 14 par 4s and par 5s at Hanbury. The prizes being the alcohol left over from last year and proceeds to go to Bal Gopal Foundation.
Agreed to send the draw in advance in case someone in the late tee offs wants to come late. They will be penalised if they are late at the tee.
A member has asked that he be allowed to withdraw from Hanbury in the case of a situation the Committee was made aware of.
A member won another Scoiety?s event but was harshly penalised as far as the Committee were concerned by getting chopped for winning. However as our AGM rules state that any player must play at the lowest handicap at any golf club or society, we felt unable to amend his revised handicap. However, this will be discussed at the next AGM.
Dilesh will help transport the alcohol to 182
Captain will transport the uniforms to Hanbury
Singles will require a preliminary round. At present 6 pairings will be required.
Meeting finished at 10pm.
Committee Meeting 13 Jan 2017
Apologies: None, all were present
Outstanding items from AGM
No survey has been done as yet, however, the Course Manager will investigate a 3-day event with two rounds on the first day. Hence, it will have to be closer to home. Manor of Groves will not be considered as members have expressed a desire to try elsewhere.
Comms Secretary will obtain quotes for shirt, mid-layer and hat all with our logo. Sponsors name can go on the sleeve. There is a potential sponsor and we will put a proposal to them.
The Valentine?s event has been postponed as there was not enough time to organise, however, an event will be organised later in the year.
New items
The Treasurer reported that only a handful of members have renewed and the Comms Secretary will send out a reminder.
Courses for the year:
The Course Manager is in discussions with Clubs and potentially booking, subject to cost the following:
Mar ? Hanbury Manor
Apr ? Mill Hill
May ? Masters weekend TBA
Jun ? Pinner Hill*
Jul ? Chiltern Forest
Aug ? Beaconsfield
Sep ? Moor Park
Oct ? Wycombe Heights
* The Treasurer will approach PHGC to see if we can a) arrange it at a weekend, ideally on a Sat and b) if we can organise a BBQ.
Sponsorship. Jun, Jul, Aug and Sunny trophy are already sponsored by 3 year deals. AJ Travel will be given Oct event as headline sponsor.
Nainash will sponsor Apr as previous year
Umesh J will sponsor Sep as a Sublaa Memorial
Comms Secretary to write to past sponsors to see if they wish to sponsor again. Deals agreed are £150 for 1 year, £250 for 2 years and £325 for 3 years.
Dinners. The Committee Meeting took place at Club 182 to taste the food, review the venue and discuss with the management. The discussions were very fruitful and we have agreed that this will be our base for 2017. Dates will be supplied to the Management as soon as the Courses are confirmed. We will be allocated the private room and cost for a meal (2 veg 2 meat starters, 2 veg 2 meat mains, daal, rice and naans) for £15. Special offer of £50 for spirit bottles plus mixers thrown in.
Meeting ended long before the Comms Sec departed at midnight-ish!
Minutes of the Committee held on 16th of Sept 2016
Meeting commenced at 7.00pm
Umesh and Nipul had sent in apologies.
Minutes of the previous meeting were approved
Captain has booked Ruby?s for AGM on 4th of Dec, starting at 11am.
Comms Sec emailed members to ask if they wish partners to be included at a Xmas party. 22 voted, 10 Yes, 11 no, 1 didn?t mind. Decision delayed till next meeting.
Captain will organise a small committee to work towards the charity fundraising. All members to be urged to participate in Bal Gopal?s activities.
Email from member noted and discussed. On question of Society surplus funds being distributed back to any member leaving, the committee agreed had not been properly recorded in the AGM minutes. The vote at the AGM was not to refund to a leaving member. On the question of shirts, the AGM did vote for new shirts and was again not recorded in the AGM minutes. The Committee communicated earlier this year the reasons why it would be prudent to wait till 2017 season. We now have a sponsor and will be able to have new shirts made for next season.
Treasurer asked for a ruling re a member who cancelled late before the last event. As neither the club nor restaurant charged us for him, we will hold the credit for him for the next event.
Mitesh and Poonam had a baby daughter and the Committee sent flowers on behalf of the Society. Mitesh thanked the members for the gesture.
As one of our members is unable to play normally after his shoulder operation, the Committee agreed to allow him to play at the next event on a handicap of 24 in recognition of his effort to join us even though he will be swinging with one hand!
Minutes of the Committee held on 19th of August 2016
Meeting commenced at 7.30pm
All members were present. Minutes of the previous meeting were approved
Captain will organise venue for AGM on 4th of Dec
Comms Sec will email members to ask if they wish partners to be included at a Xmas party
Email from a member was discussed. On the question of peer groups, it was agreed in advance that we will play low to high once, high to low next, mixed thereafter. Other points re slow play (to be addressed by etiquette email) and no repeat of being in the same group with another member was due to buggy sharing but will be mindful in the future.
Dinner after Ashford Manor will be at Funky Borwnz. Comms Sec to arrange draw.
A member?s complaint about another member ? the Captain will email both to resolve the issue. He and Chairman will meet them individually as well.
Captain recommended that rather than setting up a subcommittee to raise funds for 20th anniversary, we should work to support Bal Gopal Foundation. AJ Travel will then more likely donate for the 20th anniversary. The Captain will organise a small committee to work towards the charity fundraising. All members to be urged to participate in Bal Gopal?s activities.
Comms Sec raised the subject of etiquette and speed of play and will draft a communication to the members to experiment at the next three events to see if this helps.
Comms Sec to remind members to play their Peer League matches.
The meeting finished at 10pm
No meeting held in July.
Minutes of the Committee Meeting held on 24th of June 2016
Meeting commenced at 7.30pm and finished at 10.00pm (Boy can they talk!)
All members were present.
Minutes of the previous meeting were approved.
Email from Shakeel was acknowledged congratulating the Committee on an excellent Masters event.
Masters event made a small loss due to the size of the prize fund. The committee agreed that Masters being our Blue Riband event will continue to have the prizes awarded from Society funds. All other events will have £10 or more allocated for prizes thereby enabling us to save the sponsorship funds for the 20th Anniversary event.
The Committee discussed a complaint from a member regarding the behaviour of another member at the Masters event. The Captain and Chairman will meet with the member to reinforce of etiquette and behaviour expected at a Ruby?s event.
AGM will be held on the 4th of December. Captain to organise venue.
Christmas party with or without partners to be sent as a mail vote by the Comms Sec.
AJ Travel will be settling the sponsorship money by end of June. Treasurer to confirm once received.
Treasurer to recheck sponsorships for 2016 have been paid.
The Committee revisited the Sub Committee for 20th Anniversary and was agreed that the sub committee should help raise funds through events and will recommend destination to the Committee in 2018.
The Captain asked for the funds raised for the Captains Charity Day in 2015 be given to Bal Gopal Foundation. This was agreed.
The Committee agreed for Mak to purchase drinks up to £300 for the next event, we expect there will be some surplus alcohol which will be used at the next dinner at Balti.
Beaconsfield ? Mak and Madhu will do the drinks, Madhu (and Umesh) will sort our Madbrooks, Umesh will sort out Nearest the Pins and Nipul will ensure food is served on time.
Minutes of the Committee Meeting held on 18th of March 2016
Meeting commenced at 7.30pm and finished at 11.00pm
All members were present.
Minutes of the previous meeting were approved.
3.Matters arising from those minutes:
Comms Sec reported no progress on shirts and jumpers. The Captain recommended that we do not go for new uniforms this year as he has just tied up a large sponsor and if they continue into 2017, will want to have their name on the shirts. After general discussion, the committee agreed to put on hold seeking a new uniform for this year. In addition, the committee agreed that members will be asked to wear the old uniform and there will be no fines imposed for not wearing it.
Treasurer has been through the books and reported that sponsors committed for 2015 had paid except one which he will check upon as he didn?t have access to bank records of Dec 2014 when they might have paid. ACTION
Masters registration is going well with 12 members already booked. As the numbers are lower than anticipated, it is hoped a few more members join otherwise the Society may lose a little money. This is because prize money committed by the AGM can only realistically be covered by at least 18 members attending. Comms Sec to send an email reminder urging members to register. ACTION
New Sponsor for September is AJ Travel. The quid pro quo agreed is that our members will try to support their charity events. The Captain has someone interested in October event.
Golf On Line sponsored Oct 2015 event and paid with vouchers which the Committee decided not to award then as no notice was given. We will use them for the April event. 1st prize will be £100 (usual £75 in cash), £60 for 2nd and £40 for 3rd.
Dinner booked at Balti Hut after Hanbury. After much discussion, it was agreed to charge £10 to each member for drinks. Beers, JD, Vodka and red wine will be provided plus soft drinks from the restaurant.
Captain will book Club 182 for the April event. May is at the Masters and June will be RK in Northwood (Nipul to arrange). ACTION
The Captain proposed a new member, Dinesh Patel. On the basis that a) he has played with us in the past b) he has a good handicap c) known to a number of members and d) represented us at inter-society event when we were short, the Committee agreed to approve his membership. He has to pay the joining fee (£100) and £300 as a share of the ?pot?. This is £10,400 as yearend balance divided by 35 full members, rounded up to £300.
After some debate it was agreed that only full members can qualify for the subsidy from the 20th Anniversary pot.
Minutes of the Committee Meeting held on 15 Jan
Meeting commenced 19.15
All committee members were present
Website Manager reported that he had registered rubysgolf.com.
Communications Manager had spoken to suppliers of shirts and jumpers and will revert with options. ACTION
Ex-Treasurer will be asked to write out a cheque to clear the Nat West Account and bank the funds into Barclays. The account will then be closed. Treasurer to speak to Mitesh. ACTION
Captain to speak to Barclays to give authority to the new Treasurer to access the account. ACTION
The Treasurer will recheck that all sponsors in 2015 have paid their invoices. ACTION
Course Manager reported that 6 of the venues are now confirmed and will need to send deposits shortly. Two outstanding ones are March and September and he will sort them out shortly. ACTION
Masters will now be played on the same course as they have managed to provide afternoon tee times which will give us enough time to complete the rounds. Communications Manager to email members and ask for deposits by end of Jan. ACTION
It was agreed to ask for volunteers to join the 20th Anniversary subcommittee. The committee will be charged with fund raising activities during 2016, 2017 and 2018. During 2018, they will make recommendations to the Committee for destination(s) for the trip. Comms Sec to send email asap. ACTION
Comms Sec to send email to members who sponsored last year to see if they wish to do so again this year. ACTION
Comms Sec to then follow up and request all members if they wish to sponsor any remaining events in 2016. ACTION
Venue to dinner after each event was discussed and it was decided not to go to Brakespears Arms. We are currently looking into Circle Lounge or Sahibs as alternatives. Comms Sec to let members know why this decision was made. ACTION
It was decided to leave the boards in Ruby?s for now. The Website Manager will create a copy on to the website. The trophys will remain at Ruby?s as well. ACTION
Meeting ended at 22.00
Minutes of the Committee Meeting on 22 May 2015
The meeting commenced at 19.30
Apologies ? were received from Mitesh, Prem and Mak.
Minutes of the previous meeting were approved.
Actions outstanding
Mak/Nipul are considering sponsoring either the Singles or Doubles competition and will let us know soon.
Action ? Handicap Sec
Bank Account ?The Treasurer has still not registered himself for access to the Barclays Bank Account.
Action - Treasurer
Correspondence from members ? The Comms Secretary read out the correspondence from members.
Dave asked if he could still register for Sunny and Fedex trophies. He didn?t enter as he was unsure if he could play majority of events. The committee after a long discussion decided not to allow Dave to enter after the cut off which was back in March.
CEO asked if he could drop out of Harleyford if he didn?t find a lift. The committee agreed to allow him this flexibility.
Prem asked if he could confirm playing Harleyford on Monday as he was trying to sort out work schedules. The committee agreed to allow him this flexibility.
Hari said he wanted to play the June event but was unable to commit to it so early due to work schedules. As we have two slots left, it is first come first served so he will be welcome to join so long as the tee times are still available.
Shaggy asked for his handicap to be reviewed. After looking at his scores over the last two years, the committee agreed to increase his handicap to 11.
Dinner ? The course manager reported that the cost of the dinner at Breakspears Arms was increased t o£19. He had booked on the basis of our budget, £17.50, and only to find they wanted £19 two weeks prior to the event. We will not make a loss for the event so the committee agreed to go ahead. He conveyed our disappointment at this late increase and we will expect an excellent meal!
Constitution ? It was noted that some committee members have only attended the odd committee meeting. All committee members are reminded that the constitution says each one should attend at least 50% of the meetings.
Masters ? The committee discussed various aspects of the Masters event. It was decided that as we are low on numbers (18), we will not have a cut off and plate competitions. The first two days will be random draw and thereafter order of merit. Extra betting will be sorted out by Madhu as part of Madbrooks. Thu will have last 6 and random 6. The remaining days will have NPs, last 6, random 6 and 1st / 2nd. All at a cost of £20 per day. Nainash will bring the cash for the prizes for Thu and Sun (Masters). The Comms Sec to write to the participants about buggy requirements as our special rate is £20 per buggy if booked in advance.
Natwest ? It was agreed to keep the account open till the end of the season. Nainash will check the balance as there was a query on it.
Next meeting will be on 22 July.
The meeting finished at 21.305
Minutes of the Committee Meeting on 20 March 2015
The meeting commenced at 20.00
Apologies ? were received from Mitesh and Madhu. No news from Prem
Minutes of the previous meeting were approved.
Actions outstanding
Matiolli Woods have in principal said yes, so just paperwork to be done once given the go ahead.
Action ? Comms Sec
Chairman has spoken to NLGA to see if they will sponsor the Most Improved Player, he is awaiting a response.
Action ? Chairman
Mak/Nipul are considering sponsoring either the Singles or Doubles competition and will let us know soon.
Action ? Handicap Sec
Bank Account ?The Treasurer has still not registered himself for access to the Barclays Bank Account.
Action - Treasurer
Correspondence from members ? The Comms Secretary read out the correspondence from members.
Menz asked if he could register for Hanbury at last minute due to personal reasons. The Committee agreed to accommodate if possible.
Dinner options ? Only dinners left to be booked are May, August and Sept. If the Course Manager fails to book them, then one of the other committee members will have to deal with them.
Actions ? Course Manager and Captain.
Constitution ? 10 responses, all positive were received. As our members are reluctant responders, we will consider the Constitution adopted.
Vice Captain ? No nominations received to date. The committee assumes that no one is interested and will have to carry the responsibility for the rest of the year.
Name placks ? No one seems to know their whereabouts, so they are assumed to be lost.
Hanbury Manor have offered a 4 ball voucher for a complimentary round. As the Course Manager has not made contact with the committee, the Comms Sec will enquire as to its availability.
Action ? Comms Sec
Draw for Hanbury ? was agreed by email post the meeting. Briefing note was approved to be sent to the members participating. Some members had not paid so far and will be chased for payment.
Action ? Treasurer and Comms Sec
Competitions ? final reminder to be sent for members to join the Singles, Doubles, Fedex and Masters.
Action ? Comms Sec
Next meeting will be on 24th of April.
The meeting finished at 21.15
Minutes of the Committee Meeting on 27 Feb 2015
The meeting commenced at 19.30
Apologies ? were received from Mitesh, Madhu and Prem
Minutes of the previous meeting were approved.
Actions outstanding ? Chairman and Captain met Ruby?s management and they have put a proposal that looks likely to be accepted. Ruby?s will sponsor us for £675 for 2015, our Board remains in place, we will dine there after 4 events plus AGM and Christmas Party and members will benefit from a discount of 10% if they dine there Mon to Thu. Final confirmation is due by 7th of Feb.
Actions ? Chairman / Captain
Golf on Line has confirmed as Sponsors. This leaves just Matiolli Woods who have in principal said yes, so just paperwork to be done once given the go ahead.
Action ? Comms Sec
Chairman has spoken to NLGA to see if they will sponsor the Most Improved Player, he is awaiting a response.
Action ? Chairman
Bank Account ?The Treasurer has not registered himself for access to the Account but is in the process of doing so.
Action - Treasurer
Correspondence from members ? The Comms Secretary read out the correspondence from members.
Hemant wrote saying he has not been a member for 2 years and will come along as a guest when he can.
Ash Amin wrote saying he didn?t wish to rejoin, he listed a number of grievances which we responded to but has not had a positive response.
Parag asked about members leaving taking a pro-rata of the fund. He like others who queried it have agreed to leave it to the next AGM and debate it then.
Shaggy emailed a number of points for the Constitution, all of which were agreed and added to the draft.
A number of members wrote with suggestions for dinners and if the agreement with Ruby?s is achieved, then the Course Manager will book the remaining at alternative venues.
Leo wrote to say he will not renew and join us as a guest as and when.
Raj wrote about his own circumstances and the Committee agreed to allow him to be a Social Member and if he is able to play with us this year, he can join as a guest.
Competitions ? The Treasurer confirmed that we have 36 fully paid up members, 2 senior member (Satishbhai still to pay his dues) and 2 social members (Raj still to pay his dues). Of these we have confirmed numbers so far for Masters (12), Singles (20) Doubles (20) and Fedex (20). Close out date for Singles, Doubles and Fedex is 19 March 2015.
Dinner options ? Assuming that Ruby?s management confirm the agreement, then the dinners will be at:
March ? Ruby?s
April ? Ruby?s
May ? away, Course Manager to book
June ? away, Course Manager to book
July ? Ruby?s
August ? away, Captain will book
Sept ? away, Course Manager will book
Oct ? Ruby?s
Actions ? Course Manager and Captain to book dinner venues as above.
Handicap Sec tables a motion that we should try at least one event where there is no dinner, just breakfast and golf. It was voted down by the committee.
Constitution ? Comms Sec was given the approval to send the final draft for ratification by members..
AOB ? Comms Sec had not sent the email inviting nominations for Vice Captain, this needs to be done as soon as possible.
Action ? Comms Sec
There were a couple of errors on the Treasurers report on who had paid for what events, these need to be clarified first by the Treasurer and then the Comms Sec will write to the member concerned to ensure they have paid for the right competitions. The Committee would also like to see a report of who we owe to from last year and how that credit arose so there is complete transparency of the debts.
Action - Treasurer
Comms Sec to write to Dave and Madhu to enquire if they have the name placks for the singles and doubles draws.
Action ? Comms Sec
Hanbury Manor have offered a 4 ball voucher for a complimentary round. Course Manager to arrange for the round ahead of the March event.
Action ? Course Manager
Next meeting will be on 20th of March.
The meeting finished at 21.00
Minutes of the Committee Meeting on 30 Jan 2015
The meeting commenced at 19.30
Apologies ? were received from Mitesh, Madhu and Prem
Minutes of the previous meeting were approved.
Actions outstanding ? Chairman has not met Ruby?s management yet, he will meet to discuss payments due for 2014 plus our plans for 2015. He will seek a sponsorship and an agreement to keep the Board in place.
Actions ? Chairman
Comms Sec will firm up the two sponsors for Sep and Oct and invoice them
Action ? Comms Sec
Chairman will speak to NLGA to see if they will sponsor the Most Improved Player
Action ? Chairman
Uniforms ? Agreed to meet Golf on Line on Fri 6th of Feb at 4.30pm. All committee members will be invited.
Bank Account ? This is now finally open with Barclays. The Treasurer has until the next Committee Meeting to go to a Barclays Branch and register himself for access to the Account.
Correspondence from members ? The Comms Secretary read out the correspondence from members.
Ramesh asked that the website be updated regularly, especially handicaps during the season. The committee feels that now that we have a dedicated website manager, it will be easier to ensure the site is up-to-date.
Ramesh queried the stroke and distance ruling in the proposed Constitution. The Comms Sec agreed it was an error on his part and has been updated.
Ramesh asked about ruling that any member leaving the society cannot take his share of the funds. All Committee members recall the discussion at the AGM and approval by members that this would be the case. The Comms Sec has apologised for missing this item from the minutes.
Sublaa enquired about his position as a member as he will not be able to play this season. After a discussion to find a solution to future appeals from members who may have reasons why they cannot play a season but want to remain a member and have the right to vote at an AGM etc, the Committee decided to approve a ?Social Membership? at a fee of £20. Sublaa will be invited to renew under these terms.
Renewals ? As the Treasurer was not able to provide an up to date list, the Comms Sec was asked to send a message to members not known to have renewed to remind them about the early bird discount and the new Bank Account.
2015 Courses ? all the courses have been booked and are now on the website. It was agreed that we will dine at Ruby?s in March, May, July and Oct. The Captain is going to book the April dinner venue and the Course Manager will book the venues for Aug and Sep. June is at Manor of Groves.
Actions ? Course Manager to book dinner venues for Aug and Sep; Captain to book the April venue.
New attire ? Golf on Line have offered an attractive proposal. All Committee Members have been invited to visit them on 6th of Feb to choose the colours.
Calendar for 2015 ? The Comms Sec updated the calendar for 2015 now that all golf days are known. Additional dates were requested to be added for the Masters and the Constitution.
Committee Member Responsibilities ? The Handicap Sec wanted to know what the roles and responsibilities are for the Committee Members. His main concern was members not attending Committee Meetings. It was agreed that if anyone fails to attend 50% of the meetings, then they will be invited to withdraw from the Committee. Roles need to be specified in any case for the Constitution.
Action ? Comms Sec to update Constitution draft and circulate his notes on responsibilities.
AOB ? It was with regret that the Committee accepted the resignation of the Vice Captain. The meeting also approved a change to the draft Constitution that any member can stand for election as Captain.
Action - The Comms Sec to send an email inviting nominations from members for the post. T
The meeting finished at 23.00
Minutes of the Committee Meeting on 29 Dec 2014
The meeting commenced at 15.45
Apologies ? were received from Mitesh, Madhu, Prem and Mayoor
Minutes of the previous meeting were approved.
Actions outstanding ? Banking issue was raised once again. It has not progressed for over a year. The Captain will call the Treasurer and if he has not started a new account to be opened then he will open one at Barclays first week of Jan.
Actions ? Treasurer / Captain
The Christmas Party went ahead on 17 Dec with nearly 40 people attending. The Chairman will settle with Ruby Ms for the dinner and discuss 2015 programme with the owners.
Actions ? Chairman
As agreed, the Comms Sec sent a survey to all members on when to hold the Masters. June was voted in by a majority of 14 to 8.
The Comms Sec has two potential new Sponsors and will firm up with them. That still leaves 4 others opportunities ? Singles, Doubles, Most Improved and Masters to be sponsored.
Actions ?
1. Coms Sec to firm up the two opportunities for Sep and Oct
2. Chairman to speak to Sublaa about Most Improved
3. Chairman to speak to NLA about sponsoring a trophy
4. Coms Sec to speak to Prakash
5. Vice Captain to speak to Sticks
The new uniforms were discussed and costs still need to be received.
Actions ?
1. Chairman to speak to Under Armor
2. Captain to speak to Viraj
3. Comms Sec to speak to Girish Mehta
The Constitution was sent to all members. Only response so far questioned if a member leaving could have their share of the Society?s funds. This was discussed at the AGM and agreed that no refunds will be made.
Correspondence from members ? The Comms Secretary read out the correspondence from members.
Most correspondence related to the Masters. The members having rejected overseas trips, it was only possible to hold the Masters in the summer.
Shakeel had queried why the Chairman had proxy votes at the AGM, something he felt hadn?t happened before. The Chairman explained that members not attending the AGM wanted the right to be heard for key votes. The new Constitution covers this point thoroughly.
2015 Courses ? The Course Manager has booked three so far. The Captain will call him to stress the urgency to have all courses booked by 15 Jan. He will also stress the need to have at least two Category events plus two on Sundays as voted by the members. If needed, the other Committee members have offered to help.
Actions ? Captain / Course Manager
AOB
1. The members have agreed for the Committee members to benefit from a 50% reduction on membership fees. However, as we have offered an early bird discount, the Committee needed to decide on what their fee should be. It was agreed that the Committee members can have the 50% discount but no early bird discount! Prem, Mak and Ajay who have paid in full are due a £25 credit.
2. Membership fees for over 65s were not discussed at the AGM. We have traditionally waived the £20 fee in the past. It was agreed to charge £20 instead of the £100 to existing members of the Society and will be reaffirmed at the next AGM.
3. Guest fees for events will be £10 over the costs, rounded up to the nearest £5.
4. 7 members have renewed as far as the Comms Sec is aware.
5. The Handicap Sec wanted to record his vote of thanks for the excellent work of the Chairman, Captain and Comms Sec.
The meeting finished at 17.30
Minutes of the Committee Meeting on 25 Nov 2014
The meeting commenced at 19.30
Apologies ? were received from Mitesh, Mak and Madhu
Minutes of the previous meeting were approved.
Actions outstanding ? Banking issue was raised as others were included in the main agenda. It was agreed to go ahead and open an account with Barclays. Treasurer to action this by 3 Dec as its been outstanding for a long time. If he is unable to, then the Captain should go ahead and open it and then add the Treasurer and Chairman as signatories after the account is open.
Actions ? Treasurer / Captain
Correspondence from members ? The Comms Secretary read out the correspondence from members.
a) Mak and Madhu were voted in with full voting rights when attending Committee Meetings; this was ratified by the committee.
b) The AGM voted for 3 Sundays but will give the Course Manager time to contact courses to check on availability and price before any decision is made on the number.
c) The AGM voted for 3 Cat A courses but as with Sundays, will give the Course Manager time to contact courses and making his recommendations.
d) The AGM voted for the Fedex to be a subscription competition. The Committee welcomed Parag to sponsor it but are happy to have the sponsorship to the Masters if he wishes.
e) Rules around the booking and cancellations of dinner after golf were agreed with the members comments and will be incorporated into the Constitution.
f) A member asked if the Course Manager can enquire about 27 holes as an option for those who wish to play, he agreed to ask the question.
g) A number of questions and comments about the Christmas Party were discussed later as part of a wider discussion in the main agenda.
Christmas Party ? The Committee felt that as the original date (13 Dec) was voted down by members and the next weekend (20 Dec) is too close to Christmas when many members may have other commitments; the agreed date of Wed 17 Dec should stand unless the response was poor. The Committee also felt that as we could not fill Ruby?s, it was kept to a members only event. If we do not have sufficient bookings for the event by Fri 28 Nov, the Committee agreed to switch the party to a New Year?s party on the 30th of Jan. We should a) be able to get an attractive price b) might have a better response from members and c) can open it to guests. The current meal cost is £17.50 but we might get a better deal for 30 Jan. Guests to pay the meal cost. The Committee felt that as we have a large outstanding commitment to new attire, members should be asked to make a token payment of £10 for the meal. If we have reasonable numbers then the Committee would consider getting in a DJ.
2015 Courses ? The Course Manager had some ideas already and the Committee added a long list for him to consider and contact. There was a discussion on lack of support for the Masters this year and it was agreed to ask members for their preference. Keep to Sep or move to Jun. July and Aug were discounted as members with families will have commitments through the school holidays.
Actions ? Comms Sec to send email to members to ask if they wish to switch to Jun from Sep
20th Anniversary Fund ? As approved by the AGM, the Committee agreed to put to members at the next AGM the amount to be put into the fund for the year. The Committee agreed that we should ring-fence all sponsorship and Madbrooks surplus for the fund and add any additional funds we raise. As we want to have as large a fund as possible, the Committee will make every effort to raise sponsorships and look for other opportunities as well so that we have a great 20th Celebration.
Sponsorships ? The Committee is delighted with the response to our appeal for sponsors from within the membership. 7 events have already been taken up. An appeal will be sent to members if they are interested in sponsoring as well as identified sponsors to be followed up. The Committee agreed to offer a multi-year deals as this will reduce the need to find sponsors again in 2016 and 2017 as follows:
One year - £175
Two years - £275
Three years - £350
[Post meeting discussion by WhatsApp amended the figures to £300 for two years and £425 for three years]
Actions ?
a) Captain to ask the Past-Captain if he had cheques from 2014 sponsors as it was believed he had collected or was going to collect them
b) Chairman to speak to Ruby?s and Sublaa about sponsorships for 2015 and beyond
c) Comms Sec to speak to Prakash and Adrian Mee (IFA) and ask Past Captain to speak to NLA
d) Vice Captain will speak to Sticks
e) Captain to follow up his contacts
f) Comms Sec to send letters to those who have agreed to sponsor and invoice them
New attire ? Captain will obtain quotes for shirts and jumpers.
Calendar for 2015 ? The Comms Sec introduced a calendar for 2015 whereby all actions related to events and committee meetings were highlighted. This will be updated with real dates once the Course Manager has the courses booked. A Committee meeting will be pencilled in for Dec and confirmed if there is a need for it.
Action ? Comms Sec to arrange a date
AOB ? Chairman informed the meeting that he may not be able to attend committee meetings frequently as he is starting a new business but will do his utmost to attend as many as possible.
The Committee discussed the draft Constitution and reviewed comments. The Comms Sec will incorporate them and circulate to the Committee. Once agreed, it will be circulated to members.
Action ? Comms Sec to update draft Constitution
The meeting finished at 23.00
